UPMC is hiring: Human Resources Assistant in New Castle

Overview

Our UPMC Horizon Jameson Human Resources team has an exciting opportunity available as a Human Resources Assistant. This is a regular, full-time position that primarily works between 8:00am-4:30pm, Monday through Friday. Upon completion of initial training, flexibility may be offered to strong performers. This position is primarily based at UPMC Jameson but requires travel to UPMC Horizon-Greenville and UPMC Horizon-Shenango as well.

The Human Resources Assistant plays an integral role in the delivery of employee relations and recruitment support by assisting with tasks such as greeting HR office visitors, responding to employee inquiries, maintaining employee files, and running compliance reports. Additionally, they may help with new hire orientation and recruitment events. Strong customer service, attention to detail and organizational skills are critical to success in the role.

Responsibilities

• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.

Qualifications

• Strong customer service, attention to detail and organizational skills are critical to success.