Human Resources Coordinator Job at The Harker School in San Jose

Overview

Join Our Dynamic HR Team at The Harker School! Are you passionate about supporting people and creating positive workplace experiences? We're seeking a detail-oriented Human Resources Coordinator to join our Business Office team and play a vital role in supporting our school community.

Position Details

• Department: Business Office
• Reports To: HR Director
• Schedule: Full-time, Monday-Friday, 8:00 AM - 5:00 PM
• Employment Type: Hourly, non-exempt, 12-month position
• Compensation: $26.00 – $31.00 per hour, commensurate with experience and qualifications
• Benefits: Medical, Dental, Vision, Retirement, Paid Time Off, Holidays, and Sick, and complimentary continental breakfast and free daily lunch

Application Deadline:

Please submit your application by Friday, September 19th, 2025.

What You’ll Do

As our HR Coordinator, you'll provide comprehensive administrative support to our HR team while working in a vibrant school environment.

Responsibilities

• Employee Support: Assist with onboarding new team members, provide HRIS system support, and answer general HR questions
• File Management: Maintain electronic personnel files, manage document retention, and ensure compliance with record-keeping policies
• Benefits Administration: Support benefit enrollment processes and open enrollment events
• Compliance: Handle employment verifications, and ensure state/federal posting compliance
• Administrative Tasks: Process invoices, generate reports, coordinate training events, and support special HR projects
• Data Management: Maintain HRIS system integrity and generate various reports as needed

What We're Looking For

Required Qualifications

• Proven work experience in a human resources environment
• Proficiency in Microsoft Office Suite and Google Suite
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication abilities
• Ability to handle confidential information with complete discretion
• Strong time management skills
• Customer service orientation with a professional demeanor
• Self-motivated with the ability to work both independently and collaboratively
• Physical ability to lift, push, and pull up to 30 lbs

Preferred Qualifications

• Experience with digital filing systems and document management (Dynafile or cloud-based platforms)
• Prior experience in a school, nonprofit, or small office setting
• Bilingual Spanish skills

Why You'll Love Working Here

• Be part of a supportive educational community
• Work in a fun office environment within a dynamic school setting
• Opportunity to make a meaningful impact on employee experiences
• Professional development and growth opportunities
• Collaborative team setting

Working Environment

You'll work in a professional office environment on our beautiful middle school campus. However, you should be comfortable working with occasional elevated noise levels and interruptions.

Confidentiality & Integrity

This role requires the highest level of discretion when handling sensitive employee information, including personnel records, payroll data, and benefit details. We're looking for someone who demonstrates integrity and professionalism in all aspects of their work.

About The Harker School

The Harker School is a premier K–12 independent college preparatory school in San Jose, CA. Our team is committed to fostering a supportive, inclusive, and collaborative workplace that reflects the vibrant community we serve.

This job description may be adjusted to meet the organization's evolving needs.