USA Jobs
Senior Administrative Assistant
We are looking for a detail-oriented and highly skilled Senior Administrative Assistant to support our company's President in Lynwood, California. This Contract-to-Permanent position requires exceptional organizational skills, a proactive attitude, and the ability to handle diverse tasks across executive administration, accounting, and project coordination. If you thrive in a dynamic environment and have a strong commitment to accuracy and confidentiality, we encourage you to apply. Responsibilities: Manage expense reports, draft correspondence, and oversee administrative tasks and special projects for the President. Organize and coordinate meeting schedules, reminders, and breaks to ensure smooth operations. Handle physical and electronic mail, prioritizing urgent items and managing unnecessary materials effectively. Process vendor invoices, reconcile accounts, and ensure timely payments with high attention to detail. Prepare and document cash deposits while maintaining accuracy and compliance with audit standards. Track recurring billing or reconciliation issues and maintain organized financial records. Manage project bids, approvals, scheduling, execution, and payment reconciliation as needed. Support the President with special projects, audits, and facility management tasks. Oversee daily FedEx shipments and provide occasional receptionist coverage to ensure office efficiency. Maintain office systems, equipment, and supplies in a streamlined and organized manner. Requirements: Proven ability to manage executive-level administrative tasks with professionalism and discretion. Strong knowledge of accounting practices, including vendor invoicing, reconciliation, and payment processing. Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint. Exceptional organizational and multitasking skills with a commitment to accuracy and productivity. Excellent verbal, written, and interpersonal communication skills to interact effectively at all levels. High level of discretion and confidentiality in handling sensitive information. Solid experience in calendar management, travel arrangements, and coordinating conference calls. Familiarity with export and import documentation processes is a plus.
We are looking for a detail-oriented and highly skilled Senior Administrative Assistant to support our company's President in Lynwood, California. This Contract-to-Permanent position requires exceptional organizational skills, a proactive attitude, and the ability to handle diverse tasks across executive administration, accounting, and project coordination. If you thrive in a dynamic environment and have a strong commitment to accuracy and confidentiality, we encourage you to apply. Responsibilities: Manage expense reports, draft correspondence, and oversee administrative tasks and special projects for the President. Organize and coordinate meeting schedules, reminders, and breaks to ensure smooth operations. Handle physical and electronic mail, prioritizing urgent items and managing unnecessary materials effectively. Process vendor invoices, reconcile accounts, and ensure timely payments with high attention to detail. Prepare and document cash deposits while maintaining accuracy and compliance with audit standards. Track recurring billing or reconciliation issues and maintain organized financial records. Manage project bids, approvals, scheduling, execution, and payment reconciliation as needed. Support the President with special projects, audits, and facility management tasks. Oversee daily FedEx shipments and provide occasional receptionist coverage to ensure office efficiency. Maintain office systems, equipment, and supplies in a streamlined and organized manner. Requirements: Proven ability to manage executive-level administrative tasks with professionalism and discretion. Strong knowledge of accounting practices, including vendor invoicing, reconciliation, and payment processing. Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint. Exceptional organizational and multitasking skills with a commitment to accuracy and productivity. Excellent verbal, written, and interpersonal communication skills to interact effectively at all levels. High level of discretion and confidentiality in handling sensitive information. Solid experience in calendar management, travel arrangements, and coordinating conference calls. Familiarity with export and import documentation processes is a plus.