Sr. Administrative Assistant Job at USA Jobs in Lynwood

Senior Administrative Assistant

We are looking for a detail-oriented and highly skilled Senior Administrative Assistant to support our company's President in Lynwood, California. This Contract-to-Permanent position requires exceptional organizational skills, a proactive attitude, and the ability to handle diverse tasks across executive administration, accounting, and project coordination. If you thrive in a dynamic environment and have a strong commitment to accuracy and confidentiality, we encourage you to apply.

Responsibilities:

• Manage expense reports, draft correspondence, and oversee administrative tasks and special projects for the President.
• Organize and coordinate meeting schedules, reminders, and breaks to ensure smooth operations.
• Handle physical and electronic mail, prioritizing urgent items and managing unnecessary materials effectively.
• Process vendor invoices, reconcile accounts, and ensure timely payments with high attention to detail.
• Prepare and document cash deposits while maintaining accuracy and compliance with audit standards.
• Track recurring billing or reconciliation issues and maintain organized financial records.
• Manage project bids, approvals, scheduling, execution, and payment reconciliation as needed.
• Support the President with special projects, audits, and facility management tasks.
• Oversee daily FedEx shipments and provide occasional receptionist coverage to ensure office efficiency.
• Maintain office systems, equipment, and supplies in a streamlined and organized manner.

Requirements:

• Proven ability to manage executive-level administrative tasks with professionalism and discretion.
• Strong knowledge of accounting practices, including vendor invoicing, reconciliation, and payment processing.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
• Exceptional organizational and multitasking skills with a commitment to accuracy and productivity.
• Excellent verbal, written, and interpersonal communication skills to interact effectively at all levels.
• High level of discretion and confidentiality in handling sensitive information.
• Solid experience in calendar management, travel arrangements, and coordinating conference calls.
• Familiarity with export and import documentation processes is a plus.