Minnesota Jobs
Executive Assistant
The Opportunity The Executive Assistant provides high-level executive support to the Chief Financial Officer and multiple CFO Team Directors, as well as administrative support to the collective CFO teams. This role serves as a liaison to senior management and supports activities associated with the Audit Committee. The Executive Assistant must be proactive, creative, well-organized, and agile, thriving in a fast-paced, results-driven, and innovative environment. As a champion of AI and automation, this role will drive process improvements and technology adoption across the CFO organization. What You'll Do Executive & Office Support Audit Committee Support Project Management AI & Automation Champion Communications & Stakeholder Management Meeting & Event Coordination Information & Knowledge Management What We Expect from You A two-year technical degree or bachelor's degree is preferred. 7+ years of experience as an Executive Assistant with 3+ years supporting CFO or senior Finance leaders. Demonstrated project management experience delivering cross-functional initiatives end-to-end. Project Management certification a plus. Experience preparing Audit Committee materials and working with board portals. Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, OneNote, SharePoint). Comfort with Excel (pivot tables, XLOOKUP, basic modeling) and executive-level slide design/storytelling. Proven track record as a process improver and technology adopter (AI tools enthusiast). Exceptional written and verbal communication skills; impeccable judgment and confidentiality. Ability to thrive under pressure during quarter-end, audits, and executive deadlines. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build positive working relationships with stakeholders, including senior leaders, staff, and external partners. Highly resourceful team player with the ability to also be extremely effective working independently, taking projects from conception to completion. Ability to meet deadlines in a fast-paced environment, proactively managing shifting/competing priorities and providing short-notice after-hours support (i.e., crisis management). Willingness to embrace and exemplify company values. Work from the Minneapolis office at least three days per week; willing to be present in the office for onsite meetings and events as needed. Requires the ability to travel (10%). Requires a valid driver's license and an insurable driving record. Must have permanent authorization to work in the US. What You Can Expect from Ulteig Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally. We offer our team members: Flexible Workplace Employee Ownership Competitive Pay Comprehensive Benefits Package Collaborative Environment Innovative Culture Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients. At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work... For full info follow application link. Ulteig provides equal employment opportunities (EEO) to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, veteran status, disability and any other legally protected status.
The Opportunity The Executive Assistant provides high-level executive support to the Chief Financial Officer and multiple CFO Team Directors, as well as administrative support to the collective CFO teams. This role serves as a liaison to senior management and supports activities associated with the Audit Committee. The Executive Assistant must be proactive, creative, well-organized, and agile, thriving in a fast-paced, results-driven, and innovative environment. As a champion of AI and automation, this role will drive process improvements and technology adoption across the CFO organization. What You'll Do Executive & Office Support Audit Committee Support Project Management AI & Automation Champion Communications & Stakeholder Management Meeting & Event Coordination Information & Knowledge Management What We Expect from You A two-year technical degree or bachelor's degree is preferred. 7+ years of experience as an Executive Assistant with 3+ years supporting CFO or senior Finance leaders. Demonstrated project management experience delivering cross-functional initiatives end-to-end. Project Management certification a plus. Experience preparing Audit Committee materials and working with board portals. Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, OneNote, SharePoint). Comfort with Excel (pivot tables, XLOOKUP, basic modeling) and executive-level slide design/storytelling. Proven track record as a process improver and technology adopter (AI tools enthusiast). Exceptional written and verbal communication skills; impeccable judgment and confidentiality. Ability to thrive under pressure during quarter-end, audits, and executive deadlines. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build positive working relationships with stakeholders, including senior leaders, staff, and external partners. Highly resourceful team player with the ability to also be extremely effective working independently, taking projects from conception to completion. Ability to meet deadlines in a fast-paced environment, proactively managing shifting/competing priorities and providing short-notice after-hours support (i.e., crisis management). Willingness to embrace and exemplify company values. Work from the Minneapolis office at least three days per week; willing to be present in the office for onsite meetings and events as needed. Requires the ability to travel (10%). Requires a valid driver's license and an insurable driving record. Must have permanent authorization to work in the US. What You Can Expect from Ulteig Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally. We offer our team members: Flexible Workplace Employee Ownership Competitive Pay Comprehensive Benefits Package Collaborative Environment Innovative Culture Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients. At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work... For full info follow application link. Ulteig provides equal employment opportunities (EEO) to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, veteran status, disability and any other legally protected status.