EthosEnergy Group Limited
EthosEnergy is seeking an Office Manager to join our team in support of Mountain Creek Power Plant, an 808 MW natural gas-fired power generation facility serving the Dallas area. The role will report directly to the station Facility Manager. The primary function of this role is to provide administrative and financial oversight of the facility. Other functions include planning, coordination, and management of office services and business support functions critical to plant operations. Responsibilities also include full-cycle accounts payable and accounts receivable management for an annual operating budget exceeding $10MM USD; procurement and vendor management; payroll support; and general administrative services.
The Office Manager will also establish, implement, and enforce plant-specific office policies and procedures, supporting both operational and compliance objectives. Duties also include purchasing oversight, contract coordination, mail and records management, and reporting.
This role demands advanced organizational, planning, and multitasking skills, with cross-functional knowledge of operations, maintenance, and engineering departments. By managing administrative workflows efficiently, the position supports the overall reliability and financial performance of Mountain Creek Power Plant.
Job Responsibilities
Manages daily administrative operations of the office including establishing work priorities and assists in resolving problems related to the day-to-day operations of the business. Assists in development and coordination of the execution of program policy, procedures, and operations; monitors compliance. Enters reimbursable expenses into plant accounting software, performs plant accounting functions, compiles budgetary and accounting reports and assists in the preparation of monthly invoices. Processes payments to Vendors in a timely fashion and prints checks for payments to Vendors. Process expense reports in accordance with company policy for expense reports received daily from employees of the plant. Assist with the development and implementation of reporting procedures and oversees department record filing and archiving. Coordinates travel arrangements, special projects & functions, and/or related plant events. Coordinates, maintains, reviews, reconciles and processes information relating to the bi-weekly payroll. Maintain schedules for vacation, personal time and sick time for each employee. Provides administrative assistance and support to the Operations & Maintenance Management and Facility Management, including project planning, travel, projects and functions, and/or related plant events. Provides personnel with assistance on such things as scheduled reports, correspondence, and database management. Performs miscellaneous job-related functions as assigned. Required Skills / Knowledge
Accounting and business administration knowledge is required. Demonstrates knowledge of all facets of office administrative functions. Ability to gather data and prepare reports using plant software including Navision, Microsoft Office, and Mainsaver. Knowledge of Company accounting procedures involving accounts payable and accounts receivable, ability to prepare routine administrative paperwork. Knowledge of supplies and/or services ordering and basic inventory control. Demonstrates the ability to make competent decisions, proficient at typing, using a computer, capable of writing administrative procedures, work requests, and purchase orders. Demonstrate good verbal and written communication skills Ability to organize and prioritize work and to foster a cooperative environment Strong communication skills, including verbal and written, as well as the ability to interact professionally with executives, clients, management, peers and department personnel fostering a cooperative environment; excellent customer service skills. Ability to organize and prioritize work, manage multiple issues and clearly articulate principles, concerns and solutions for resolution of those issues. Proactively seek opportunities to assist team members with administrative and project work. Proficient in working with Microsoft office products (i.e., Word, Excel, Outlook). Maintain confidential information. Ability to work with minimal supervision Experience
(4-6) Four - six years of related experience and/or training; or a combination of experience and/or education. Education Requirements
Prior experience in administrative, financial, or office management roles required, ideally within an industrial, utility, or power-generation environment. Associate's Degree (AA) or equivalent from a two-year college or technical school preferred; a four-year degree in business, finance, or accounting, or a related professional certification (e.g., CPA, CMA) is a plus, but not required. Proficiency with Maximo, Sage, and Intacct, or similar enterprise resource management/accounting systems. Strong organizational, planning, and communication skills with the ability to support cross-functional teams. Physical Requirements
Ability to walk, reach, climb, stoop and lift (up to 25 pounds). What We Offer
Supportive company culture that values its employees Comprehensive Medical, Dental, Vision & 401 K Plan Paid Parental Leave, Time Off & Holidays Extra money in your paycheck - Employee Referral Bonus Personal Development & Career Succession Planning Company sponsored Perks & Discount programs
The Office Manager will also establish, implement, and enforce plant-specific office policies and procedures, supporting both operational and compliance objectives. Duties also include purchasing oversight, contract coordination, mail and records management, and reporting.
This role demands advanced organizational, planning, and multitasking skills, with cross-functional knowledge of operations, maintenance, and engineering departments. By managing administrative workflows efficiently, the position supports the overall reliability and financial performance of Mountain Creek Power Plant.
Job Responsibilities
Manages daily administrative operations of the office including establishing work priorities and assists in resolving problems related to the day-to-day operations of the business. Assists in development and coordination of the execution of program policy, procedures, and operations; monitors compliance. Enters reimbursable expenses into plant accounting software, performs plant accounting functions, compiles budgetary and accounting reports and assists in the preparation of monthly invoices. Processes payments to Vendors in a timely fashion and prints checks for payments to Vendors. Process expense reports in accordance with company policy for expense reports received daily from employees of the plant. Assist with the development and implementation of reporting procedures and oversees department record filing and archiving. Coordinates travel arrangements, special projects & functions, and/or related plant events. Coordinates, maintains, reviews, reconciles and processes information relating to the bi-weekly payroll. Maintain schedules for vacation, personal time and sick time for each employee. Provides administrative assistance and support to the Operations & Maintenance Management and Facility Management, including project planning, travel, projects and functions, and/or related plant events. Provides personnel with assistance on such things as scheduled reports, correspondence, and database management. Performs miscellaneous job-related functions as assigned. Required Skills / Knowledge
Accounting and business administration knowledge is required. Demonstrates knowledge of all facets of office administrative functions. Ability to gather data and prepare reports using plant software including Navision, Microsoft Office, and Mainsaver. Knowledge of Company accounting procedures involving accounts payable and accounts receivable, ability to prepare routine administrative paperwork. Knowledge of supplies and/or services ordering and basic inventory control. Demonstrates the ability to make competent decisions, proficient at typing, using a computer, capable of writing administrative procedures, work requests, and purchase orders. Demonstrate good verbal and written communication skills Ability to organize and prioritize work and to foster a cooperative environment Strong communication skills, including verbal and written, as well as the ability to interact professionally with executives, clients, management, peers and department personnel fostering a cooperative environment; excellent customer service skills. Ability to organize and prioritize work, manage multiple issues and clearly articulate principles, concerns and solutions for resolution of those issues. Proactively seek opportunities to assist team members with administrative and project work. Proficient in working with Microsoft office products (i.e., Word, Excel, Outlook). Maintain confidential information. Ability to work with minimal supervision Experience
(4-6) Four - six years of related experience and/or training; or a combination of experience and/or education. Education Requirements
Prior experience in administrative, financial, or office management roles required, ideally within an industrial, utility, or power-generation environment. Associate's Degree (AA) or equivalent from a two-year college or technical school preferred; a four-year degree in business, finance, or accounting, or a related professional certification (e.g., CPA, CMA) is a plus, but not required. Proficiency with Maximo, Sage, and Intacct, or similar enterprise resource management/accounting systems. Strong organizational, planning, and communication skills with the ability to support cross-functional teams. Physical Requirements
Ability to walk, reach, climb, stoop and lift (up to 25 pounds). What We Offer
Supportive company culture that values its employees Comprehensive Medical, Dental, Vision & 401 K Plan Paid Parental Leave, Time Off & Holidays Extra money in your paycheck - Employee Referral Bonus Personal Development & Career Succession Planning Company sponsored Perks & Discount programs