Administrative Assistant Job at Dean Mead in Melbourne

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Summary: For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a full-time Administrative Assistant, based out of our Viera office. This position offers excellent growth opportunities for the aspiring professional looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to work in a team environment.

Responsibilities

• Work closely with the Office Administrator on a variety of administrative tasks, including front office reception duties (answering/directing phone calls and greeting in-person visitors).
• Complete a wide variety of office services tasks (scanning, faxing, copying, filing, and processing mail).
• Inventory and order office and hospitality supplies.
• Make external runs on behalf of the firm using a personal vehicle (mileage reimbursed).
• Maintain conference room calendars, ensure rooms are stocked, and coordinate technology needs with the Firm’s IT personnel.
• Arrange catering for office events, including setup and cleanup.
• Maintain kitchens and supply rooms, including inventory of supplies.
• Field facilities service requests and follow up as needed.
• Support attorneys and other legal staff as assigned by the Office Administrator.
• Enter attorney time entries and other requests into accounting software; maintain electronic and physical files.
• E‑recording of legal documents and assist in real estate pre- and post-closing tasks.

Qualifications

Education and Experience

• Minimum high school diploma or GED (Required).
• Minimum of 2+ years’ relevant administrative experience (Required); experience in a legal setting is preferred.
• Proficient in Microsoft Office Suite and PDF (Required).

Other Skills and Abilities

• Desire to work in a fast-paced environment.
• A true team player.
• Highly detail oriented and organized.
• Ability to multi-task and handle shifting priorities.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.

Work Environment

• This position reports to work in-person at our Viera office.

Job Details

• FLSA Classification: Non-exempt
• Schedule: 37.5 hour work week, Mondays through Fridays during office hours.
• Reports to: Office Administrator; Managing Shareholders
• Supervisory Responsibilities: None

Date: August 20, 2025