Administrative Assistant Job at MountainOne in Pittsfield

Overview

ADMINISTRATIVE ASSISTANT

Provides essential support to senior level officers to ensure efficient day-to-day operations across the administration department. May perform a wide range of administrative and clerical duties, including coordinating meeting arrangements, appointments and travel arrangements.

Responsibilities

• Answer and direct phone calls and emails professionally
• Greet and assist visitors or customers in a courteous manner
• Manage complex calendars, schedule Internal and External meetings and prioritize time-sensitive requests.
• Prepare confidential reports, memos, letters, agendas and other documents as needed
• Maintain organized filing systems, both physical and electronic
• Support team members/executive officers with administrative tasks

Additional Responsibilities

• Organize and set dates of all Board and Committee meetings.
• Prepare and send all correspondence to the Directors.
• Prepare preliminary information for the Board, Audit Committee and Security Committee meetings: Agendas and Votes pages
• Upload all related reports for the meetings on the OnBoard portal
• Coordinate charitable contributions with SVP of Marketing and Team
• Other duties as assigned or requested.