The Permanent Legacy Foundation is hiring: Administrative Assistant in Minneapol

Overview

Administrative Assistant role supporting the Executive Director and ensuring day-to-day operations flourish within The Permanent Legacy Foundation. The position collaborates across teams, manages executive tasks, and handles communications with external partners, members, and beneficiaries in a mission-driven technology nonprofit focused on social impact.

Base pay range

$60,000.00/yr - $60,000.00/yr

Salary information is provided by The Permanent Legacy Foundation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

• Maintain team calendars and prepare agendas, materials, and logistics for meetings, quarterly planning, and retreats
• Take notes at team meetings, support follow-through in projects, and gather information to keep KPI trackers current
• Keep company documentation and files organized, document processes, and improve efficiency across the team
• Extend the capacity of the Executive Director by managing their task list, calendar, inbox, and drafting communications
• Open and review mail, capture action items, gather supporting materials, and respond to routine inquiries
• Prepare materials for board meetings and gather information to inform executive decision-making
• Prepare expense reports and coordinate with bookkeepers and accountants; track grant request progress
• Assist with payroll-related tasks, policy updates, and other compliance activities in the Justworks platform
• Support hiring processes by managing postings and coordinating interviews in Workable
• Assist with scheduling and administrating annual performance reviews, team retreats, and organization-wide projects
• Prepare, print, distribute, and mail materials for meetings, conferences, or events
• Manage onboarding and offboarding processes for staff on company platforms
• Triage and track support requests, identify and escalate product issues, and facilitate onboarding for new members
• Aid staff in organizing and monitoring member success platforms (e.g., Mailchimp, Circle, Zoho Desk and others)

Qualifications

• Bachelor's Degree
• 1-3 years of experience in a similar administrative role

Skills & Abilities

• Detail-oriented with strong organizational skills
• Clear written and verbal communication
• Discreet and trustworthy with handling of sensitive information
• Punctual, prepared, and able to manage time effectively
• Collaborative, proactive, and able to solve problems and improve systems
• Comfort with documenting processes and creating structure to improve efficiency

Work Context

Fully remote day-to-day; work primarily via video calls, email, and Slack with staff and partners across time zones.

• Reliable high-speed internet and a private, non-disruptive workspace
• Occasional local or domestic travel for in-person meetings or events
• Full-time role with a mix of fixed and flexible availability
• Nights and weekends generally not required when not traveling
• Mix of structured, routine work and evolving tasks

Benefits

• Competitive salary with annual performance and cost-of-living adjustments
• Comprehensive health care (medical, dental, vision)
• Dependent care FSA
• 401K plan with matching contributions
• Generous Paid Time Off (vacation, sick, holidays)
• Remote work and flexible schedule
• Wellness resources for home office

Employment type: Full-time • Seniority level: Entry level • Job function: Administrative