Heliene is hiring: Administrative Assistant in Rogers

Overview

Job title: Administrative Assistant. Department: Operations. Location: Rogers location; support for Mountain Iron Minnesota and other sites as required. Posting date: September 11, 2025. Application deadline: September 26, 2025. Base pay range: $45,000.00/yr - $60,000.00/yr.

Heliene is a fast-paced entrepreneurial company focused on renewable energy solutions. We manufacture high efficiency solar modules and are committed to helping the world reduce its reliance on fossil fuels. We value customer focus, collaboration, and a flexible, growth-oriented culture. We offer comprehensive benefits including competitive salaries, paid time off, health, dental, vision, life insurance, and retirement plans.

THE POSITION

Job Title: Administrative Assistant

Position Status: Permanent, Full Time

Department: Operations

Supervision Received: Operations Manager

Supervision Exercised: N/A

Salary: $45,000.00 - $60,000.00 per year

Position Details

Reporting to the Operations Manager, the Administrative Assistant plays a vital role in ensuring the ongoing efficient operations of the Rogers location while supporting other sites as required. Responsibilities include coordinating Corporate Services activities on-the-ground and supporting the executive team as needed. The role requires high organization, strong communication, collaboration, attention to detail, and the ability to multi-task.

Key Responsibilities

• Front-line customer service; act as first point of contact at the Rogers location for visitors.
• Answer and route incoming calls; resolve inquiries as able.
• Collect and distribute facility mail and packages.
• Retrieve information from records, emails, minutes, and related documents; prepare summaries as needed.
• Respond to and resolve internal administrative inquiries.
• Prepare agendas, schedule meetings, and arrange spaces; coordinate external vendors as needed.
• Record and distribute meeting minutes as required.
• Coordinate travel, lodging, meetings, and appointments as assigned.
• Coordinate meals and transportation for contractors and visitors; pickup and delivery as needed.
• Coordinate maintenance of office equipment and monitor supplies such as copier toners.

Minimum Qualifications

College Diploma in business administration or related field with three (3) years of related experience, or equivalent combination of education, training, and experience.

• Excellent organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite or related software
• Ability to manage sensitive and confidential situations with tact and diplomacy
• Strong understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and collaboratively
• Must have a valid driver’s license and reliable transportation

Salary

Salary Range: $45,000 to $60,000 annually

Application

Qualified applicants should submit a cover letter and resume to: careers@heliene.com.

All applicants must be legally eligible to work in the United States of America.

Equal Opportunity

Heliene is strongly committed to fostering diversity and inclusivity and is an equal-opportunity employer. We invite and encourage applications from all qualified candidates; all qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Note: Heliene USA is not accepting applicants that require sponsorship at this time.