Administrative Assistant Job at Arceriecounty in Town of Cheektowaga

Overview

The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.

Come Achieve with The Arc Erie County!

Job Title

Administrative Assistant

Details

Location:

Shift: Full Time - 40 hours. Mon – Fri 7:30am-4:00pm

Compensation: $18.00 per hour

Requirements

Associate’s degree plus less than one year of administrative office experience

OR

High School or equivalent diploma plus one year administrative office experience

Proficient knowledge of Microsoft Word, Excel and Outlook email

Duties

• Expected to greet and direct all visitors
• Directs incoming phone calls in a courteous and professional manner
• Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials

Job Duties and Responsibilities

• Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answer and direct incoming phone calls in a courteous and professional manner.
• Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school’s software management system.
• Maintains and protects confidential or other sensitive information such as PHI and PII as defined in the Agency’s Information Security Policy.
• Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same.
• Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on return envelopes. Travels to post office as assigned.
• Compiles data for informational reports and disseminates same on a routine basis.
• Maintains inventory of office and copy machine supplies and requisitions needed items.
• Maintains various office records and updates routine lists.
• Responsible for file maintenance and documentation across multiple areas of the agency, including bulk filing and scanning.
• Maintains updated list of building staff, in/out status, and time of return.
• Monitors doors and hallways via internal security systems; follows site-based policies for visitor sign-in, ID checks, badges, and escorting to destinations.
• Transmits all outgoing faxes and directs all incoming faxes to the appropriate person.
• Upholds agency values of integrity, respect, responsibility, trust, teamwork, and a positive attitude.
• May be transferred to a non-primary location/site as needed.
• Other duties as assigned.

Qualifications and Education Requirements

• Associate’s Degree plus less than one year of administrative office experience
• OR High School or equivalent diploma plus one year administrative office experience
• Proficient knowledge of Microsoft Word, Excel and Outlook

Essential Job Functions

• Physical demands and exposure risk as outlined on the attached form
• Mental requirements: reading, writing, analytical skills, good judgment, decision making, planning and prioritizing, and the ability to work independently or with others
• Human relations: positive communication, adherence to agency policies, professional appearance
• Equipment operation: proficient use of computer, copier, and fax machine

This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standards Act.

The Arc Erie County New York retains the right to change this job description at any time.

The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.