Insight Global is hiring: Administrative Assistant in Santa Clara

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $27.64/hr

Duration: Contract extensions up to 18 months

Pay Rate: $25.00-27.64/hr

Responsibilities

• Act as the go-to resource for all administrative needs at the site, partnering closely with team admins, business leaders, and support staff.
• Anticipate needs and make administrative decisions or requests for information on behalf of onsite leaders, based on a deep understanding of business priorities.
• Ensure compliance with administrative policies and procedures, maintaining high standards of execution and confidentiality.
• Lead new hire onboarding logistics, including equipment procurement, workspace setup, and welcome communications.
• Coordinate offboarding processes, ensuring timely equipment return and workspace updates.
• Collaborate with team admins to ensure smooth transitions and readiness for new employees.
• Maintain and update seating maps; manage individual and group seating requests.
• Serve as liaison with facilities teams to address space planning, badge access, and site-specific needs.
• Partner with administrative staff to plan and execute large-scale meetings, morale events, and site-wide communications.
• Ensure timely collection of event details and requirements from team admins to support successful execution.
• Work closely with other site admins and administrative staff across the organization to ensure consistency in processes and employee experience.
• Participate in admin community initiatives and contribute to broader operational improvements.

Qualifications

• Proven experience in executive or site-level administrative roles, preferably supporting senior leadership.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills; able to build relationships across all levels of the organization.
• High attention to detail and consistent follow-through.
• Proficiency in Microsoft Office tools and internal systems (e.g., iCIMS, ProcureWeb, Dynamics 365) is a plus.
• A growth mindset and passion for learning and continuous improvement.

Preferred Attributes

• Experience supporting geographically distributed teams.
• Ability to navigate ambiguity and adapt to evolving business needs.
• Collaborative spirit with a proactive approach to problem-solving.
• Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Technology, Information and Media