Receptionist Job at ACCO Engineered Systems in Seattle

Overview

Receptionist role at ACCO Engineered Systems. Under the daily direction of Leadership this role supports the assigned group with office operation administrative tasks.

Essential Duties & Responsibilities

• Document control (new hire/personnel files/training logs/certificates/etc.).
• Maintaining various Google Sheets & Excel-based workbooks.
• Cross-train to assist and backup administrative tasks as needed.
• Create, edit, sort and assemble project specific folders/documents as directed.
• Send and receive correspondence via U.S. mail, Tricor, messenger, U.P.S., Federal Express, etc.
• Office printing and external printing orders with ACCO printing service vendors.
• Assist in making travel arrangements for the department.
• Assist with the scheduling of meeting spaces as well as ordering lunches or other needed preparation activities for meetings as needed.
• Assist with client lunches & learns, presentation preparation and marketing events.
• Word-processing, general correspondence, office memos and notifications.
• Help onboard new hires (ordering business cards, uniforms, supplies, etc.).
• Keeps track of location personnel to accurately notify them of calls, visitors, etc.
• Receptionist duties such as answering the telephone in a prompt, friendly, pleasant & professional manner; forward calls to the appropriate person; and transfers to after-hours on-call service as needed.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, Etc.)

• Collaborate with the Facilities supervisor and notify of building maintenance items (janitorial, pest control, phones, printers, etc.), building repair requests, access to secure areas including keys, sign-in/out sheets.
• Monitor and order office supplies (stationery, paper, printer supplies), kitchenette items, and other office consumables as needed.
• Partner with Facilities to maintain Key fob management for the Commerce office.
• General clerical duties include filing, typing, scanning, photocopying, faxing, sorting and distributing incoming mail and messages.
• Maintain awareness of location of personnel in the office to notify them of calls and visitors.
• Act as ACCO's “Director of First Impressions”: greeting visitors, answering calls, and directing callers professionally in line with the ACCO brand.
• Receptionist duties such as answering the telephone promptly and professionally.
• Forwarding calls to the appropriate person or department; transferring after-hours calls to the on-call service as needed.

Work Experience / Skills Requirements

• Extensive computer knowledge.
• Microsoft Office including MS Word and MS Excel; familiarity with Google applications (Gmail, Google Calendar, Google Docs).
• Able to utilize handheld devices and online applications (e.g., FedEx deliveries and ordering).
• Well organized; able to multitask; team-oriented; good written and verbal communication skills.
• Experience in contracting or construction fields preferred, but not required.
• One year of Receptionist and office administrative assistance or equivalent preferred.
• Strong customer service skills with internal and external customers.
• High School Diploma (or equivalent) required.
• Punctuality is essential to the successful execution of this position.

ACCO Competencies

• Proactivity / Initiative
• Perseverance
• Insight
• Engagement
• Teamwork
• Big Picture
• Motivation / Dedication
• Technical Curiosity / Willingness to Learn
• Problem-Solver

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee may regularly lift and/or move up to 10 pounds, occasionally up to 30 pounds.
• Specific vision abilities required: close and distance vision.
• Regularly stand, use hands, reach with arms, and communicate verbally.
• Walk, sit, climb or balance, stoop, kneel, crouch, or crawl as needed for duties such as filling photocopier/printers.
• Occasionally reach above shoulder height to access storage cabinets and mail cubicles.
• Regular attendance with occasional mandatory overtime as required.

Hours

Monday through Friday, beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day required; occasional overtime may be necessary.

Compensation

Competitive Wages: $17.00 to $23.00 per hour. Actual compensation determined by factors including skills, experience, certifications, and location.