Executive Administrative Assistant

Executive Admin to the CEO Job Description Position Title: Executive Administrative Assistant to the CEO Company Overview: Elevate Digital is a values driven technology services firm specializing in product development, consulting, and staffing. We partner with clients to build tailored solutions that drive real business value—moving beyond one size fits all approaches to deliver flexible, impactful engagements. Position Summary: We're seeking a highly organized, proactive Executive Administrative Assistant to support our CEO. This role is the CEO's right hand: you'll manage complex schedules, facilitate communication across internal and external stakeholders, and ensure smooth execution of high priority projects. You thrive in a fast paced environment, exercise impeccable discretion, and have a passion for keeping leadership operating at peak efficiency. Key Responsibilities: Calendar & Travel Management Coordinate the CEO's daily calendar, prioritize meetings, and resolve scheduling conflicts. Arrange complex domestic and international travel itineraries, including flights, ground transportation, and accommodations. Communication & Correspondence o Serve as the primary gatekeeper for all incoming communications—calls, emails, and meeting requests. Draft, proofread, and distribute executive level memos, presentations, and reports. Meeting & Event Coordination o Prepare agendas, presentation decks, and briefing materials for board meetings, investor calls, and leadership offsites. Attend meetings, capture action items, and follow up to ensure timely completion. Project Support & Research Assist with special projects—market research, vendor evaluations, and business development initiatives. Compile data, create executive summaries, and track project milestones. Stakeholder Liaison Build and maintain relationships with clients, partners, and internal leadership teams. Coordinate cross functional collaboration and ensure alignment on priorities. Office & Administrative Management Oversee executive office supplies, budgets, and vendor relationships. Ensure compliance with corporate policies and maintain confidentiality of sensitive information. Required Qualifications: Bachelor's degree or equivalent experience. Minimum of 5 years' experience supporting C-level executives, preferably in a technology or consulting environment. Exceptional written and verbal communication skills. Proven track record of managing complex calendars and travel logistics. Desired Skills & Competencies: Highly organized with outstanding attention to detail. Proactive problem solver; able to work independently and anticipate needs. Strong interpersonal skills; able to interact professionally across all levels. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Zoom, Slack, Asana). Working Conditions: Fulltime, onsite or hybrid work arrangement based in our Cornelius, NC office. Occasional early mornings, evenings, or weekends may be required to accommodate executive schedule and events. Reports To: CEO, Elevate Digital