Georgetown University
Executive Assistant, School of Medicine, Georgetown University Medical Center
Georgetown University, Washington, District of Columbia, us, 20022
Overview
Executive Assistant, School of Medicine, Georgetown University Medical Center
role at Georgetown University. The Executive Assistant (EA) serves as a central administrative liaison for the Georgetown University School of Medicine’s Office of the Dean and provides direct EA support to assigned members of the Dean’s senior leadership team (the Vice Dean & Chief of Operations, Vice Dean for Medical Education, and Sr. Associate Dean for DEIB). The EA supports the Office of the Dean in managing smooth operations, creating a welcoming environment, and maximizing the effectiveness of the Dean’s senior leadership team. Duties
Provide high-level administrative support to the Office of the Dean through direct support of the Dean’s senior leadership team, as well as welcoming and directing visitors/guests of the Office of the Dean Coordinate and staff meetings and events, as requested by assigned senior leaders Manage and support calendars, business expenses, ordering, travel, presentations, notetaking, functional research, and other coordination/administrative needs for assigned senior leaders Provide administrative and project support to working groups, leadership searches, and SOM-wide initiatives for the Office of the Dean Keep assigned senior leaders abreast of schedule changes, requests, and emerging issues – anticipating needs, effectively prioritizing issues, preparing briefing materials, and making sound judgement around information sharing across the leadership team and externally Qualifications
Bachelor's degree, or equivalent combination of education and experience At least 5 years of experience providing executive support to senior-level leadership Experience effectively managing calendars and scheduling with multiple competing demands Excellent written and oral communication skills In-depth understanding of MS Office suite and basic Google Apps suite (Gmail, Calendar, Drive, Sheets, etc) Ability to organize and prioritize competing tasks, projects, and requests Proactive problem-solving skills and strong decision-making ability Effective project and deadline management skills Exceptional judgment, customer service, organizational skills, and attention to detail Experience providing direct support to multiple senior leaders simultaneously Experience with Zoom, Georgetown Management System, and Concur travel Knowledge of Georgetown University travel and business policies Previous experience working in a medical school or academic health system Work Interactions
Reporting to the Vice Dean & Chief of Operations within the Office of the Dean, the EA serves as a critical support to senior SOM leadership and as a liaison between the Office of the Dean and faculty, staff, and students; medical alumni and families; and other internal/external School of Medicine community members. The role requires discretion and ability to handle confidential information with good judgment and tact. Work Mode Designation
This position has been designated as
On-Campus . Pay Range
The projected salary range for this position is
$47,586.00 - $87,558.13 . Application and Support
Submission guidelines: Please submit a resume for each position of interest. Documents are not kept on file for future positions. If you need assistance or an accommodation during the application process, contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA). EEO Statement
Georgetown University is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or any other characteristic protected by law. Georgetown Works and related benefits information available on the Department of Human Resources website.
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Executive Assistant, School of Medicine, Georgetown University Medical Center
role at Georgetown University. The Executive Assistant (EA) serves as a central administrative liaison for the Georgetown University School of Medicine’s Office of the Dean and provides direct EA support to assigned members of the Dean’s senior leadership team (the Vice Dean & Chief of Operations, Vice Dean for Medical Education, and Sr. Associate Dean for DEIB). The EA supports the Office of the Dean in managing smooth operations, creating a welcoming environment, and maximizing the effectiveness of the Dean’s senior leadership team. Duties
Provide high-level administrative support to the Office of the Dean through direct support of the Dean’s senior leadership team, as well as welcoming and directing visitors/guests of the Office of the Dean Coordinate and staff meetings and events, as requested by assigned senior leaders Manage and support calendars, business expenses, ordering, travel, presentations, notetaking, functional research, and other coordination/administrative needs for assigned senior leaders Provide administrative and project support to working groups, leadership searches, and SOM-wide initiatives for the Office of the Dean Keep assigned senior leaders abreast of schedule changes, requests, and emerging issues – anticipating needs, effectively prioritizing issues, preparing briefing materials, and making sound judgement around information sharing across the leadership team and externally Qualifications
Bachelor's degree, or equivalent combination of education and experience At least 5 years of experience providing executive support to senior-level leadership Experience effectively managing calendars and scheduling with multiple competing demands Excellent written and oral communication skills In-depth understanding of MS Office suite and basic Google Apps suite (Gmail, Calendar, Drive, Sheets, etc) Ability to organize and prioritize competing tasks, projects, and requests Proactive problem-solving skills and strong decision-making ability Effective project and deadline management skills Exceptional judgment, customer service, organizational skills, and attention to detail Experience providing direct support to multiple senior leaders simultaneously Experience with Zoom, Georgetown Management System, and Concur travel Knowledge of Georgetown University travel and business policies Previous experience working in a medical school or academic health system Work Interactions
Reporting to the Vice Dean & Chief of Operations within the Office of the Dean, the EA serves as a critical support to senior SOM leadership and as a liaison between the Office of the Dean and faculty, staff, and students; medical alumni and families; and other internal/external School of Medicine community members. The role requires discretion and ability to handle confidential information with good judgment and tact. Work Mode Designation
This position has been designated as
On-Campus . Pay Range
The projected salary range for this position is
$47,586.00 - $87,558.13 . Application and Support
Submission guidelines: Please submit a resume for each position of interest. Documents are not kept on file for future positions. If you need assistance or an accommodation during the application process, contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA). EEO Statement
Georgetown University is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or any other characteristic protected by law. Georgetown Works and related benefits information available on the Department of Human Resources website.
#J-18808-Ljbffr