Career Group
Office Manager / Administrative Assistant
Career Group, Palo Alto, California, United States, 94306
Overview
Our client, a fast-growing AI company, is seeking a proactive Office Manager / Administrative Assistant to be the backbone of their office. Youll ensure the space is stocked, organized, and welcoming, while supporting the Executive Assistant to the CEO with day-to-day tasks. This role is on-site in Palo Alto, CA and is temp-to-perm. Pay range: $70,000.00/yr - $85,000.00/yr. Please note
this is an on-site, temp-to-perm role based in Palo Alto, CA. Pay will be $70k-$85k/yr. Base pay range
$70,000.00/yr - $85,000.00/yr Key Responsibilities
Ensure the office is clean, tidy, and presentable at all times Keep common areas, conference rooms, and kitchens in top shape throughout the day Order and restock supplies, snacks, and drinks; keep the fridge organized and well-stocked Coordinate team lunches each Friday for the upcoming week, accommodating dietary needs and preferences Greet and escort guests to the appropriate team members, creating a warm and professional first impression Book conference rooms, prepare spaces for meetings, and ensure all necessary materials are ready Assist the Executive Assistant to the CEO with administrative tasks Support the team by helping wherever needed, whether thats setting up a meeting space or organizing an event Anticipate needs before they arise and find creative, efficient solutions to keep operations smooth
Qualifications
13 years in office coordination, facilities management, or administrative support (or demonstrated ability to learn quickly) Proven reliability you follow through and are dependable Highly proactive with strong organizational and multitasking skills Friendly, approachable, and a team player who enjoys helping others succeed Excellent communication and interpersonal skills Comfortable working onsite full-time in a fast-paced environment
Please submit your resume for immediate consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ #J-18808-Ljbffr
Our client, a fast-growing AI company, is seeking a proactive Office Manager / Administrative Assistant to be the backbone of their office. Youll ensure the space is stocked, organized, and welcoming, while supporting the Executive Assistant to the CEO with day-to-day tasks. This role is on-site in Palo Alto, CA and is temp-to-perm. Pay range: $70,000.00/yr - $85,000.00/yr. Please note
this is an on-site, temp-to-perm role based in Palo Alto, CA. Pay will be $70k-$85k/yr. Base pay range
$70,000.00/yr - $85,000.00/yr Key Responsibilities
Ensure the office is clean, tidy, and presentable at all times Keep common areas, conference rooms, and kitchens in top shape throughout the day Order and restock supplies, snacks, and drinks; keep the fridge organized and well-stocked Coordinate team lunches each Friday for the upcoming week, accommodating dietary needs and preferences Greet and escort guests to the appropriate team members, creating a warm and professional first impression Book conference rooms, prepare spaces for meetings, and ensure all necessary materials are ready Assist the Executive Assistant to the CEO with administrative tasks Support the team by helping wherever needed, whether thats setting up a meeting space or organizing an event Anticipate needs before they arise and find creative, efficient solutions to keep operations smooth
Qualifications
13 years in office coordination, facilities management, or administrative support (or demonstrated ability to learn quickly) Proven reliability you follow through and are dependable Highly proactive with strong organizational and multitasking skills Friendly, approachable, and a team player who enjoys helping others succeed Excellent communication and interpersonal skills Comfortable working onsite full-time in a fast-paced environment
Please submit your resume for immediate consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ #J-18808-Ljbffr