indiana staffing
Administrative Assistant at the Bloomington Fire Administration
The City of Bloomington is hiring an Administrative Assistant at the Bloomington Fire Administration. The office performs a wide variety of accounting and clerical work in support of the department; including employee payroll, invoice processing, scheduling, public information request processing, employee record management, and database information maintenance. Collaborates with the Station Captains and Logistics Officer in the use of the City's fiscal management software, fiscal internal control processes, and the Fire Department's RMS. This is a non-benefits eligible, part-time position. Duties
This job description is illustrative only and is not a comprehensive listing of all job functions performed. The following are essential duties for this position, performed with or without reasonable accommodation: Prepares, types, and proofreads a variety of documents including general correspondence, memorandums, agendas and reports. Prepares the Board of Public Safety report, requiring data analysis, spreadsheet manipulation, and document integration. Answers telephone and greet visitors, determines nature of call, responds to inquiries and/or route caller to appropriate person. May assist with the preparation of (BPS report). Serves as the primary contact for department to include record requests, prevention referrals, and citizen complaints. Documents citizen complaints using computer application and assists, when appropriate, with effectuating prompt responses and workable solutions from fire administration. Maintains a calendar of activities, meetings and various events for the Fire Chief and Chief Officer Staff. Maintains department employee service records, recording attendance, vacation, sick days and bereavement. Maintain all personnel files to include updating certification matrix and RMS database files. Perform a wide variety of general secretarial work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies and record information. Coordinates with other departments to ensure reports, records, or other necessary documents are provided. Maintain office accounts and balances for all line items of all accounts, including preparing and processing all requisitions and claims. Collaborates with the station captains and logistics officer regarding their preparation and processing of claims, maintains / updates purchasing lists, and trains other employees on the procurement process. Prepares and submits invoices for department services provided. Audits and approves bi-weekly payroll and forward to Fire Chief or Deputy Fire Chief for final approval before sending to the Controller's Office.
The City of Bloomington is hiring an Administrative Assistant at the Bloomington Fire Administration. The office performs a wide variety of accounting and clerical work in support of the department; including employee payroll, invoice processing, scheduling, public information request processing, employee record management, and database information maintenance. Collaborates with the Station Captains and Logistics Officer in the use of the City's fiscal management software, fiscal internal control processes, and the Fire Department's RMS. This is a non-benefits eligible, part-time position. Duties
This job description is illustrative only and is not a comprehensive listing of all job functions performed. The following are essential duties for this position, performed with or without reasonable accommodation: Prepares, types, and proofreads a variety of documents including general correspondence, memorandums, agendas and reports. Prepares the Board of Public Safety report, requiring data analysis, spreadsheet manipulation, and document integration. Answers telephone and greet visitors, determines nature of call, responds to inquiries and/or route caller to appropriate person. May assist with the preparation of (BPS report). Serves as the primary contact for department to include record requests, prevention referrals, and citizen complaints. Documents citizen complaints using computer application and assists, when appropriate, with effectuating prompt responses and workable solutions from fire administration. Maintains a calendar of activities, meetings and various events for the Fire Chief and Chief Officer Staff. Maintains department employee service records, recording attendance, vacation, sick days and bereavement. Maintain all personnel files to include updating certification matrix and RMS database files. Perform a wide variety of general secretarial work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies and record information. Coordinates with other departments to ensure reports, records, or other necessary documents are provided. Maintain office accounts and balances for all line items of all accounts, including preparing and processing all requisitions and claims. Collaborates with the station captains and logistics officer regarding their preparation and processing of claims, maintains / updates purchasing lists, and trains other employees on the procurement process. Prepares and submits invoices for department services provided. Audits and approves bi-weekly payroll and forward to Fire Chief or Deputy Fire Chief for final approval before sending to the Controller's Office.