Government Jobs
Payroll Processor
Under general supervision, assists in processing and reconciling County-wide payroll within established deadlines; assists in creating and maintaining payroll records and reports for accounting of salaries and wages due, accruals, deductions, and other payroll functions; resolves adjustments to gross pay, withholdings, deductions, and other payroll functions; adheres to payroll policies and procedures, FLSA, and state laws; and serves as a resource for payroll related questions and issues. A job description is intended to present a general list of tasks/duties performed by employees within this job. Job descriptions are not intended to list all duties performed within the job. Minimum Qualifications
Associates Degree in Accounting, Finance, Human Resources, or related field and three (3) years of payroll processing, preferably in a public sector environment; OR an equivalent combination of education and experience. Essential Job Functions
Assists with processing of bi-weekly payroll according to established deadlines; calculates timesheets; enters compensatory time; runs reports and compares entries ensuring time and deductions are correct as assigned; initiates corrections; processes direct deposits and hard checks; downloads direct deposit and transmits payroll record to financial institutions; assists in updating payroll records by reviewing and approving changes to exemptions, insurance coverage, miscellaneous deductions, job titles, and department/division transfers. Serves as first point of contact for day-to-day payroll related questions and issues; complex matters will be referred to Payroll Accountant. Assists in calculating and processing final payout checks for employees retiring or terminating. Maintains files for employee direct deposit requests, garnishments, and child support orders including employee notification. Assists in the preparation of payroll vendor checks; verifies and mails out payroll deduction vendor checks. Verifies and calls in federal, FICA and Medicare amount by deadline as assigned; makes any necessary adjustments. Assists in reconciliation, reporting, and processing of audit deliverables for payroll; submits bi-weekly deductions to Public Employees Retirement Association (PERA), NMRHCA and ICMA. Compiles and submits required reports as assigned; reconciles and reports State of New Mexico payroll withholdings monthly; compiles employment statistics report and communicates the information to Workforce Solutions per requirements; reconciles 941 to general ledger and reports to IRS; maintains compensated leave schedule. Assists in researching and compiling payroll records requested by department heads, employees, and or other entities; processes any corrections or errors in payroll due to missing information such as salary increases, shift differentials, and miss coding to resolve any discrepancies as assigned. Maintains annual W2/W4 process including setup, reporting and distribution. Complies with federal, state and local legal requirements; researches existing and new legislation; enforcing adherence to requirements; provides advice on needed actions; and maintains guidelines by writing and updating policies and procedures. Works with audit firms during annual audit and prepares required reports and miscellaneous data as needed. Maintain professional and technical knowledge by attending and participating in professional workshops, training and reviewing professional publications. Performs other job-related duties as assigned.
Under general supervision, assists in processing and reconciling County-wide payroll within established deadlines; assists in creating and maintaining payroll records and reports for accounting of salaries and wages due, accruals, deductions, and other payroll functions; resolves adjustments to gross pay, withholdings, deductions, and other payroll functions; adheres to payroll policies and procedures, FLSA, and state laws; and serves as a resource for payroll related questions and issues. A job description is intended to present a general list of tasks/duties performed by employees within this job. Job descriptions are not intended to list all duties performed within the job. Minimum Qualifications
Associates Degree in Accounting, Finance, Human Resources, or related field and three (3) years of payroll processing, preferably in a public sector environment; OR an equivalent combination of education and experience. Essential Job Functions
Assists with processing of bi-weekly payroll according to established deadlines; calculates timesheets; enters compensatory time; runs reports and compares entries ensuring time and deductions are correct as assigned; initiates corrections; processes direct deposits and hard checks; downloads direct deposit and transmits payroll record to financial institutions; assists in updating payroll records by reviewing and approving changes to exemptions, insurance coverage, miscellaneous deductions, job titles, and department/division transfers. Serves as first point of contact for day-to-day payroll related questions and issues; complex matters will be referred to Payroll Accountant. Assists in calculating and processing final payout checks for employees retiring or terminating. Maintains files for employee direct deposit requests, garnishments, and child support orders including employee notification. Assists in the preparation of payroll vendor checks; verifies and mails out payroll deduction vendor checks. Verifies and calls in federal, FICA and Medicare amount by deadline as assigned; makes any necessary adjustments. Assists in reconciliation, reporting, and processing of audit deliverables for payroll; submits bi-weekly deductions to Public Employees Retirement Association (PERA), NMRHCA and ICMA. Compiles and submits required reports as assigned; reconciles and reports State of New Mexico payroll withholdings monthly; compiles employment statistics report and communicates the information to Workforce Solutions per requirements; reconciles 941 to general ledger and reports to IRS; maintains compensated leave schedule. Assists in researching and compiling payroll records requested by department heads, employees, and or other entities; processes any corrections or errors in payroll due to missing information such as salary increases, shift differentials, and miss coding to resolve any discrepancies as assigned. Maintains annual W2/W4 process including setup, reporting and distribution. Complies with federal, state and local legal requirements; researches existing and new legislation; enforcing adherence to requirements; provides advice on needed actions; and maintains guidelines by writing and updating policies and procedures. Works with audit firms during annual audit and prepares required reports and miscellaneous data as needed. Maintain professional and technical knowledge by attending and participating in professional workshops, training and reviewing professional publications. Performs other job-related duties as assigned.