Specialty Products and Insulation
HR Operations Coordinator
Specialty Products and Insulation, Charlotte, North Carolina, United States, 28245
Summary
The HR Operations Coordinator supports key compliance and regulatory processes across the HR function, with a particular focus on managing HR processes, DOT file administration, and HR data maintenance. This position plays a vital role in ensuring data accuracy, supporting HR projects, and maintaining organized, audit-ready records in alignment with internal policies and federal requirements. The role operates in close partnership with HR leadership, field teams, and third-party vendors to drive consistency and compliance across SPI's workforce operations.
Areas of responsibilities may include but are not limited to:
DOT Administration Coordinate DOT-mandated random drug and alcohol tests in partnership with third-party vendors. Maintain, monitor, and audit Driver Qualification (DQ) files to ensure compliance in coordination with employees, managers, and third-party vendors.
Motor Vehicle Record (MVR), DOT application and past employment verification, Medical Certificate, Clearinghouse Query Results, etc.
HR Project Support
Support HR programs and projects as assigned, including policy updates and process implementations. Assist with internal reporting, HCM data entry and integrity review, document preparation and filing. Create and manipulate spreadsheets in support of HR projects and initiatives. Support HR due diligence, integration, and documentation during Mergers & Acquisitions (M&A). Participate in cross-departmental initiatives and continuous improvement efforts. Employee Relations
Partner with HR Business Partners to provide administrative support for employee relations activity. Maintain confidential files related to investigations and employee history. Track and organize documentation to ensure availability for future references, audits, or leadership review. Onboarding
Maintain and update the temporary worker tracker to reflect current workforce activity. Serve as back-up on background check and drug screen initiation and new hire tracker maintenance. Education, Skills, Experience, and Knowledge
Associate's degree in Human Resources, Business Administration, or related field (Bachelor's preferred). 2+ years of experience in an HR or administrative support role. Working knowledge of HR administrative processes and familiarity with DOT compliance is preferred. Intermediate proficiency in Excel (e.g., formulas, filters, pivot tables, basic formulas). Familiarity with HRIS platforms is preferred. Strong organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Excellent verbal and written communication skills. Demonstrated initiative, resourcefulness, and problem-solving ability. Commitment to confidentiality and integrity in handling sensitive HR data.
Work Environment
Office environment
Physical demands may include but are not limited to:
Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs.
Travel
Minimal
Exemption Status
Non-exempt
The HR Operations Coordinator supports key compliance and regulatory processes across the HR function, with a particular focus on managing HR processes, DOT file administration, and HR data maintenance. This position plays a vital role in ensuring data accuracy, supporting HR projects, and maintaining organized, audit-ready records in alignment with internal policies and federal requirements. The role operates in close partnership with HR leadership, field teams, and third-party vendors to drive consistency and compliance across SPI's workforce operations.
Areas of responsibilities may include but are not limited to:
DOT Administration Coordinate DOT-mandated random drug and alcohol tests in partnership with third-party vendors. Maintain, monitor, and audit Driver Qualification (DQ) files to ensure compliance in coordination with employees, managers, and third-party vendors.
Motor Vehicle Record (MVR), DOT application and past employment verification, Medical Certificate, Clearinghouse Query Results, etc.
HR Project Support
Support HR programs and projects as assigned, including policy updates and process implementations. Assist with internal reporting, HCM data entry and integrity review, document preparation and filing. Create and manipulate spreadsheets in support of HR projects and initiatives. Support HR due diligence, integration, and documentation during Mergers & Acquisitions (M&A). Participate in cross-departmental initiatives and continuous improvement efforts. Employee Relations
Partner with HR Business Partners to provide administrative support for employee relations activity. Maintain confidential files related to investigations and employee history. Track and organize documentation to ensure availability for future references, audits, or leadership review. Onboarding
Maintain and update the temporary worker tracker to reflect current workforce activity. Serve as back-up on background check and drug screen initiation and new hire tracker maintenance. Education, Skills, Experience, and Knowledge
Associate's degree in Human Resources, Business Administration, or related field (Bachelor's preferred). 2+ years of experience in an HR or administrative support role. Working knowledge of HR administrative processes and familiarity with DOT compliance is preferred. Intermediate proficiency in Excel (e.g., formulas, filters, pivot tables, basic formulas). Familiarity with HRIS platforms is preferred. Strong organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Excellent verbal and written communication skills. Demonstrated initiative, resourcefulness, and problem-solving ability. Commitment to confidentiality and integrity in handling sensitive HR data.
Work Environment
Office environment
Physical demands may include but are not limited to:
Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs.
Travel
Minimal
Exemption Status
Non-exempt