BMA Group Global is hiring: Administrative Assistant in Orlando

Overview

Administrative Assistant to join the team at [University Name] in Orlando, FL. This role supports the daily operations of the department by providing administrative, clerical, and organizational assistance to faculty, staff, and students. The ideal candidate is a strong communicator who thrives in a fast-paced academic environment and demonstrates professionalism, discretion, and efficiency.

Pay

Base pay range: $17.00/hr - $17.58/hr

Responsibilities

• Administrative Support: Manage calendars, schedule meetings, coordinate departmental events, prepare and proofread correspondence, handle incoming calls and inquiries, and maintain organized filing systems.
• Student & Faculty Assistance: Serve as the first point of contact for students, faculty, and visitors; assist with processing forms and academic records; support faculty with course materials, syllabi, and scheduling; provide guidance on campus resources and policies.
• Data & Record Management: Update and maintain departmental databases and confidential files; generate reports, spreadsheets, and presentations; monitor budgets, process purchase orders, and handle reimbursements.
• Event Coordination: Assist in organizing departmental events, orientations, workshops, and seminars; manage logistics including room reservations, catering, and equipment setup; provide on-site support during events.

Qualifications

Required:

• 1+ years of experience in administrative or office support roles (preferably in a higher education environment).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• High level of discretion when handling sensitive information.

Preferred:

• Prior experience in a university or academic setting.
• Familiarity with student information systems (e.g., Banner, PeopleSoft, or similar).
• Knowledge of FERPA guidelines and higher education policies.
• Professionalism & Discretion: Maintains confidentiality and handles sensitive matters appropriately.
• Customer Service: Welcomes students, faculty, and visitors with courtesy and efficiency.
• Problem-Solving: Demonstrates initiative and resourcefulness in resolving issues.
• Collaboration: Works effectively as part of a diverse team and across multiple departments.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Management

Industries

• Higher Education

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