Administrative Assistant Job at Inside Higher Ed in Americus

Overview

Job Title: Administrative Assistant. Location: Americus, Georgia. Regular. Full-Time. Job ID: 289793.

Join to apply for the Administrative Assistant role at Inside Higher Ed. Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment located in Americus, Georgia.

Job Summary

This position is responsible for providing administrative support for the operations of the College of Education.

Responsibilities

• Provides support for department chairs and faculty. (10%)
• Assists the chairs and faculty members with special projects.
• Attends meetings and records minutes.
• Types, collates, copies, and uploads exams, handouts, and evaluation tools.
• Provides support for academic functions. (40%)
• Enters class schedules into Banner, makes adjustments as needed.
• Assigns classrooms for each semester.
• Enter and complete overload request forms
• Assist with registering override requests
• Prepare Part-time faculty request forms
• Assist with graduate student application processing
• Provides administrative support for office operations. (40%)
• Answers telephones and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Processes incoming and outgoing mail.
• Coordinates the maintenance of office equipment.
• Prepares a variety of forms; updates handbooks and other documents.
• Handles reservations for building classrooms; prepares purchase orders and requests; updates building calendar and schedule; maintains office supply inventory, makes purchases as needed.
• Performs related duties. (10%)

Required Qualifications

Educational Requirements
Associates degree required.

Required Experience
More than one year of related experience required.

Knowledge, Skills, & Abilities

Knowledge
Knowledge of modern office practices and procedures. Knowledge of college and departmental policies and procedures. Knowledge of business English, spelling, punctuation and arithmetic. Knowledge of computers and job-related software programs.

Skills
Skill in prioritizing and organizing work. Skill in the management of files and records. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu. For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. The University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable statutes and regulations.