Administrative Assistant Job at DTM Executive Search, Inc. in West Palm Beach

Overview

Immediate need for an Administrative Assistant/ Receptionist for corporate offices. You will provide administrative support to the corporate offices and will work with corporate departments on a variety of tasks related to the Company’s long-term goals and objectives. A courteous and polished professional that will deliver exemplary work to executives and board members is needed.

Work arrangement: 100% in office / Onsite

Responsibilities

• Administrative duties include scanning documents and ensuring that office supplies are at adequate levels.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist with offsite conferences and external events, including catering and transportation.
• Assist with preparing and producing reports, presentations and briefs assigned by Senior Management.
• Assist with managing Executive calendars, meetings and appointments and provide reminders.
• Assist with developing and carry out an efficient documentation and filing system.
• Assist in editing spreadsheets and presentations, including printing and binding, for clients and internal customers.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Serve as an asset to the accounting team by providing valuable administrative support.

Qualifications

• Ability to exercise good judgment in confidential situations, and Strong interpersonal, written, and oral communication skills.
• Exhibit polish, professionalism, high emotional intelligence and radiate positive energy.
• Proven experience interacting with senior management with the advanced ability to organize.
• Excellent telephone and email etiquette and ability to manage competing priorities (e.g., calendar management).
• Intermediate proficiency in Microsoft Office suites (Excel and Word).
• Proficiency in English.
• Discretion and confidentiality.
• Relentless problem-solver, resourceful and creative.
• Passion for building great culture.
• College degree is a plus.