BRONSON BATTLE CREEK is hiring: Administrative Assistant in Mattawan

Overview

Join to apply for the Administrative Assistant role at BRONSON BATTLE CREEK.

Location options include BAH Bronson at Home, BCOM Bronson Commons, BHG Bronson Healthcare Group, BLH Bronson LakeView Hospital, BSH Bronson South Haven.

This career site is for external applicants only. If you are an existing Bronson employee, please apply using the career worklet in Workday.

Team Bronson focuses on compassion, resilience and strength. We value positivity, support for our patients, one another, and the community. If you’re ready for a rewarding new career, join Team Bronson and be part of the experience.

Responsibilities

• Provide secretarial/clerical services to one or more directors (or a management team) in an assigned area under minimal supervision. This may include managing calendars for one or more leaders and preparing and typing a variety of correspondence and records.
• Receive and direct internal and/or external customers; maintain and update files; gather data; and prepare recurring and special reports.
• Handle additional responsibilities that are more technical in nature, including auditing data/reports and assisting Managers/Directors in updating and maintaining assigned budgets; complete additional special projects as assigned.
• Maintain confidentiality of the organization and all customers; demonstrate competencies for populations served when providing direct patient care (as applicable).
• Complete a variety of duties such as transcription, processing invoices and purchase requisitions, travel arrangements, meeting planning, and creating/typeing correspondence, agendas, memos, forms and reports. Depending on the area, may require knowledge of medical or other special terminology.
• Operate standard office equipment; develop and maintain spreadsheets/databases; input, track statistics, monitor activities, and generate regular and recurring reports.
• Manage director/staff schedules, arrange appointments, and communicate schedule changes effectively; handle phone calls and messages; provide information or direct callers as needed.
• Communicate professionally in writing and orally with proper English grammar, spelling and punctuation; proactively manage schedules and coordinate calendars for various departments.
• Perform department-specific tasks such as preparing materials, inputting data, processing payroll transactions, coordinating educational functions, and managing department calendars.

Department-specific duties

• Security: assist with scheduling, meeting minutes, training, planning and dispatch as needed.
• Center for Learning: schedule training activities (including BMS implementation events), prepare training materials, coordinate room arrangements, manage CEU requirements, distribute surveys post-training, assist with onboarding of new team members, maintain calendars and shared materials, and support HVN activities.

Qualifications

• High school diploma or GED and 3-5 years of general office experience required.
• Associate’s degree preferred.
• Proficiency with multiple standard software applications (Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Internet) and a keyboarding speed of 65 WPM (skills tested through HR at an acceptable level).
• Excellent interpersonal communication skills with the ability to independently make decisions; dependable with strong interpersonal skills.
• Ability to stay focused with multiple distractions and work cohesively with a team in high-stress situations.
• Strong decision-making and problem-solving abilities; effective time management and the ability to prioritize workload; self-directed.
• Ability to adapt and maintain effectiveness when new information or situations arise.
• Additional knowledge of general or specific medical/technical terminology may be required for certain departments.

Physical/Work Environment

• May involve mental/visual fatigue from detailed tasks and extended computer use (40-70% of the time).
• Job requires regular walking, standing, stooping, bending, sitting, and some lifting of light objects.
• Duties vary by department of assignment.

Compensation and Schedule

• Shift: First Shift; Time Type: Full time; Scheduled Weekly Hours: 40.
• Cost Center: 1506 Patient Safety And Quality (BHG).

Note: See the full job listing for the Seniority level, Employment type, Job function, and Industries as applicable to this role.

Political/Legal and Recruiting Policy

Bronson Healthcare Group and its affiliates prohibit unsolicited resumes from recruiters or third-party agencies without a valid written agreement with Bronson and a direct written request from the Talent Acquisition Department. Unsolicited resumes will be considered the property of Bronson; no fees will be paid to recruiters for unsolicited candidates. Only candidates submitted through a written agreement with the Talent Acquisition Department are eligible for fee consideration.

EEO and Additional Information

Portage, MI and Kalamazoo, MI areas may feature location-based salary ranges (e.g., Portage: $57,800.00-$78,200.00; Allegan: $70,000.00-$80,000.00). Referrals may increase interview chances. This description does not guarantee employment and is subject to change.