Receptionist Job at Forrest Solutions in New York

This range is provided by Forrest Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$68,000.00/yr - $72,500.00/yr

Direct message the job poster from Forrest Solutions

Administrative Assistant / Office Receptionist

Schedule: Monday–Friday, 8:30 AM–5:30 PM (flexibility required for 7:00 AM–4:00 PM and 8:00 AM–5:00 PM shifts as needed)

About the Role

We’re seeking a highly organized, detail-oriented Administrative Assistant / Receptionist to join our team full-time and in person. This role is central to keeping our office running smoothly, managing day-to-day operations, and supporting our corporate services and real estate functions. If you thrive in a dynamic environment, enjoy problem-solving, and excel at multitasking, we’d love to meet you.

Key Responsibilities

Administrative & Reception

• Manage the reception desk: phones, guest check-ins, visitor scheduling.
• Coordinate conference room bookings and catering needs.
• Handle incoming/outgoing mail, courier services, and package distribution.
• Track accounts payable items and process invoice submissions.
• Support event planning, visitor logistics, and internal calendar management.
• Liaise with facilities vendors to ensure office safety, compliance, and appearance.
• Act as on-site liaison for the Global Head of Real Estate.
• Coordinate with building management on utilities, maintenance, and vendor services.
• Oversee office moves, seating arrangements, and space management.
• Maintain floorplans and seating charts using WISP/OfficeSpace.
• Run reports and present seating scenarios for approval; diplomatically resolve conflicts.

Office Services

• Order, stock, and manage office, kitchen, and bathroom supplies.
• Oversee vendor deliveries, shipping, and courier needs.
• Schedule preventative maintenance and coordinate repairs with vendors/building engineers.

Employee Support & Onboarding

• Set up desks and supplies for new hires; manage employee ID cards (Kastle).
• Provide onboarding support and assist with cross-office initiatives.
• Support special projects, team events, and business-wide functions.
• Partner with the global team on firmwide events and initiatives.
• Participate in monthly team meetings.
• Leverage Microsoft Office, OfficeSpace, and internal systems to support operations.

Qualifications

• Proven administrative, receptionist, or office management experience.
• Strong organizational skills and the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; familiarity with OfficeSpace/WISP is a plus.
• Professional, reliable, and adaptable to changing needs.

What We Offer

• A permanent, full-time position with a dynamic and supportive team.
• Opportunity to collaborate across global offices and make a direct impact on daily operations.

Why Join Us?

At Forrest Solutions, we believe in providing not only world-class hospitality experiences for our clients but also fostering opportunities for growth and engagement for our employees. If you thrive in a dynamic, professional environment and enjoy delivering elevated guest experiences, we invite you to apply.

Equal Opportunity Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Staffing and Recruiting

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Note: This description reflects the role as posted by Forrest Solutions and includes responsibilities, qualifications, and benefits; it does not include unrelated postings or outdated items.