University of Tennessee - Knoxville
Administrative Associate-Educational Leadership and Policy Studies- UTK
University of Tennessee - Knoxville, Knoxville, Tennessee, United States, 37955
Overview
The purpose of this position is to provide administrative assistance to professors in the Educational Administration and Leadership Minor program areas as it relates to the faculty, staff, and students within the areas of the department; to the College of Education, Health and Human Sciences and other university faculty; and to persons outside the university on the local, state and national levels under the supervision of the Business Manager. This person coordinates the student admissions process required in the implementation of getting students enrolled in the Educational administration programs at the university using the Slate System; registering students in the Educational administration and Leadership Minor programs by using the BANNER System, Audit files for completeness, inputs new data into department and summarize information for Faculty to make admission decisions, coordinate with students and other to resolve problems regarding admissions, financial aid, paperwork and graduation. The person in this position is also responsible for the coordinating and processing Human Resource forms which include hiring forms, I-9 verification, personnel change form, termination paperwork etc. Process and maintain travel for faculty and graduate students in DASH for the EDAM program. Responsibilities
Coordinate, prepare and processing Human Resource forms which include hiring forms, I-9 verification, personnel change form, termination paperwork, additional pay forms, recurring payment, etc. in DASH for faculty, staff and students. Process and maintain travel for faculty and graduate students in DASH for the EDAM program. Preparation, duplication and distribution, processing and maintenance of records in DASH for EDAM. Travel Processing in DASH: gather information from faculty and graduate students for travel funding, enter travel authorization and travel expense forms; maintain travel records; enter amounts charged for travel for professional development. Run HR reports in DASH system, process and verify procurement cards in DASH for faculty and staff, and coordinate the check. Assist and serve as back-up to the Business Manager and other administrative staff to promote a team effort. Assign work, supervise, and approve time for work-study students, and coordinate the equipment inventory process within the department. Provide academic support in Banner, Argos, and Slate systems for faculty, staff and students. Compile and update an email distribution list of all students in the Educational Administration program area. Audit Admissions to Candidacy forms for all students in the EDAM Programs (PhD, EdD, EdS, and Masters). Coordinate with graduate students in acquisition and organization of Admissions to Candidacy Form, Comprehensive Examination form, graduation form and various doctoral forms; preparing announcements of dissertation defenses; reserve rooms for department meetings, comp exams and dissertation defenses. Assist in organization/coordination of departmental student orientation. Maintain and update all student files, forms, and records for the Educational Administration program area. Admissions Board: maintain an ongoing Excel sheet of prospective students, print application files, contact students to schedule interviews, set up interview reports for the review committee, send admission letters with forms, and prepare reports for forms received. Qualifications
Required Qualifications:
Education: High School Diploma, some college plus a minimum of 3-5 years administrative experience in an office environment. Experience: Knowledge and ability to work with Word Perfect, Word, Excel, Access, Adobe Acrobat, Banner, DASH/IRIS system, ACCESS, Argos, Slate, Agiloft (Contract Management System), and 25 Live System. Knowledge, skill and ability to use computers, calculators, internet, copiers/scanners, telephone, and voicemail system. Knowledge, Skills, Abilities
Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint); knowledge of WordPress, Acrobat Professional, Slate Canvas, Argos, and Banner. Excellent organizational and communication skills (oral and written); ability to make independent decisions based on established policy and procedures; self-starter and able to work independently. Familiarity with Word Perfect, Word, Excel, Access, Adobe Acrobat, Banner, DASH system, ARGOS, Slate, Agiloft, and 25 Live System. Preferred Qualifications:
Education: Bachelors Degree Experience: 2 or more years of experience in a university setting, and some DASH experience Work Location
Location: Knoxville, Tennessee Compensation And Benefits
UT market range: MR05 Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions
Cover letter, resume, and three references About The College/Department/Division
The Department of Educational Leadership and Policy Studies (ELPS) prepares administrators for schools and colleges, faculty for colleges and universities, and policy scholars for service in state, regional and national agencies associated with educational and human service enterprises. The department is comprised of nineteen faculty and five staff. About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employeesthe Volunteerswho uphold the universitys tradition of leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessees flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energys Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville is committed to its employees and offers career development and a diverse, inclusive culture. Apply today and join the Tennessee Volunteer community! #J-18808-Ljbffr
The purpose of this position is to provide administrative assistance to professors in the Educational Administration and Leadership Minor program areas as it relates to the faculty, staff, and students within the areas of the department; to the College of Education, Health and Human Sciences and other university faculty; and to persons outside the university on the local, state and national levels under the supervision of the Business Manager. This person coordinates the student admissions process required in the implementation of getting students enrolled in the Educational administration programs at the university using the Slate System; registering students in the Educational administration and Leadership Minor programs by using the BANNER System, Audit files for completeness, inputs new data into department and summarize information for Faculty to make admission decisions, coordinate with students and other to resolve problems regarding admissions, financial aid, paperwork and graduation. The person in this position is also responsible for the coordinating and processing Human Resource forms which include hiring forms, I-9 verification, personnel change form, termination paperwork etc. Process and maintain travel for faculty and graduate students in DASH for the EDAM program. Responsibilities
Coordinate, prepare and processing Human Resource forms which include hiring forms, I-9 verification, personnel change form, termination paperwork, additional pay forms, recurring payment, etc. in DASH for faculty, staff and students. Process and maintain travel for faculty and graduate students in DASH for the EDAM program. Preparation, duplication and distribution, processing and maintenance of records in DASH for EDAM. Travel Processing in DASH: gather information from faculty and graduate students for travel funding, enter travel authorization and travel expense forms; maintain travel records; enter amounts charged for travel for professional development. Run HR reports in DASH system, process and verify procurement cards in DASH for faculty and staff, and coordinate the check. Assist and serve as back-up to the Business Manager and other administrative staff to promote a team effort. Assign work, supervise, and approve time for work-study students, and coordinate the equipment inventory process within the department. Provide academic support in Banner, Argos, and Slate systems for faculty, staff and students. Compile and update an email distribution list of all students in the Educational Administration program area. Audit Admissions to Candidacy forms for all students in the EDAM Programs (PhD, EdD, EdS, and Masters). Coordinate with graduate students in acquisition and organization of Admissions to Candidacy Form, Comprehensive Examination form, graduation form and various doctoral forms; preparing announcements of dissertation defenses; reserve rooms for department meetings, comp exams and dissertation defenses. Assist in organization/coordination of departmental student orientation. Maintain and update all student files, forms, and records for the Educational Administration program area. Admissions Board: maintain an ongoing Excel sheet of prospective students, print application files, contact students to schedule interviews, set up interview reports for the review committee, send admission letters with forms, and prepare reports for forms received. Qualifications
Required Qualifications:
Education: High School Diploma, some college plus a minimum of 3-5 years administrative experience in an office environment. Experience: Knowledge and ability to work with Word Perfect, Word, Excel, Access, Adobe Acrobat, Banner, DASH/IRIS system, ACCESS, Argos, Slate, Agiloft (Contract Management System), and 25 Live System. Knowledge, skill and ability to use computers, calculators, internet, copiers/scanners, telephone, and voicemail system. Knowledge, Skills, Abilities
Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint); knowledge of WordPress, Acrobat Professional, Slate Canvas, Argos, and Banner. Excellent organizational and communication skills (oral and written); ability to make independent decisions based on established policy and procedures; self-starter and able to work independently. Familiarity with Word Perfect, Word, Excel, Access, Adobe Acrobat, Banner, DASH system, ARGOS, Slate, Agiloft, and 25 Live System. Preferred Qualifications:
Education: Bachelors Degree Experience: 2 or more years of experience in a university setting, and some DASH experience Work Location
Location: Knoxville, Tennessee Compensation And Benefits
UT market range: MR05 Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions
Cover letter, resume, and three references About The College/Department/Division
The Department of Educational Leadership and Policy Studies (ELPS) prepares administrators for schools and colleges, faculty for colleges and universities, and policy scholars for service in state, regional and national agencies associated with educational and human service enterprises. The department is comprised of nineteen faculty and five staff. About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employeesthe Volunteerswho uphold the universitys tradition of leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessees flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energys Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville is committed to its employees and offers career development and a diverse, inclusive culture. Apply today and join the Tennessee Volunteer community! #J-18808-Ljbffr