Administrative Assistant Job at Ultimate Staffing in Los Angeles County

Administrative Assistant needed immediately for an established company:

Responsibilities:

• Answering phones, taking messages, and directing calls to appropriate personnel.
• Greeting and assisting visitors and clients.
• Managing and maintaining office supplies, equipment, and facilities.
• Handling incoming and outgoing mail and packages.
• Coordinating appointments, meetings, and conference calls for executives or teams.
• Managing and updating calendars, ensuring that schedules are organized and efficient.
• Entering data into spreadsheets, databases, or other software applications.
• Maintaining and organizing electronic and paper files and records.
• Drafting, formatting, and proofreading emails, letters, memos, and reports.
• Managing and prioritizing email communications.
• Arranging meetings, including room setup, catering, and audiovisual equipment.
• Coordinating and organizing company events, conferences, and seminars.
• Creating and formatting documents, presentations, spreadsheets, and reports.
• Assisting with the preparation of business proposals and presentations.
• Tracking and reconciling expenses, receipts, and invoices.
• Preparing and submitting expense reports.
• Providing administrative support to various departments or teams.
• Assisting with special projects and tasks as assigned.
• Assisting with client or customer inquiries and requests.
• Maintaining positive relationships with clients and customers.
• Managing physical and digital filing systems.
• Ensuring documents are archived or disposed of according to company policies.
• Proficiency in using office software (e.g., Microsoft Office Suite, Excel, Google Workspace).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.