Administrative Assistant Job at Decca Recruiting in Little Canada

Part-time - M-F, 8-1 - Hours and schedule are subject to change based on the client's needs. There may be times when the candidate must work longer than 1 pm. Please make sure that your candidate understands this.

Position could go longer

Interviews - In Person

Candidates must be Bilingual in Spanish

Candidates must be professional

Candidates must be Honest

Candidates must take Action

Candidates will be interacting with people face-to-face

Candidates must have Office 365 experience (Word, Outlook, Excel, PowerPoint)

Candidates will be helping with new hire packages

Candidates must be detail-oriented

Requirements

Responsible for providing administrative and secretarial services to the organization. Activities include producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to inquiries, data entry, and operating office equipment. It also includes responsibilities for reception/telephone/switchboard and greeting visitors.

Description

JOB SUMMARY

Provides professional administrative support to the assigned leader(s) within departments.

RESPONSIBILITIES

· Creates, edits and proofreads communications, documents, and spreadsheets from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).

· Assigns UPCs to new products; maintains control of all UPC (Universal Product Code) numbers.

· Establishes and maintains positive working relationships with contacts both within Business Services and Corporate, and at operating companies, suppliers, and customers.

· Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.

· Placing orders for items needed for production, working with receiving and operations to determine appropriate inventory levels.

· Reads and screens correspondence, daily; identifies critical issues within identified parameters and prioritizes correspondence.

· Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.

· Assists team with copying, filing, communications, internet research requests, etc.

· Processes invoices and expense reports for payment.

· Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.

· Anticipates needs maintains office supply levels and completes special projects as assigned.

· Participate and attend mandatory training and meetings

· Performs other support duties as assigned

QUALIFICATIONS

Education

· High School or Equivalent

· Associates Degree or equivalent with some related specialized coursework.

Experience

· At least 4 years of professional administrative support experience in a professional office environment.