Government Jobs
Administrative And Accounting Services
This position is non-exempt, eligible for overtime, and is union-represented. Performs administrative and accounting services in support of the Finance Department. Responsible for the Agency's payroll processing, deductions and withholdings, and reconciliation of payroll-related accounts. Other related functions include general ledger account review and budget preparation support. Works closely with human resources, department directors, and supervisors, and directly with employees. Routinely handles confidential information. Performs position duties in a manner, which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through a willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems constructively. Demonstrates openness to constructive feedback and suggestions, to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. This position is a mandatory reporter according to statutory requirements. Essential Job Duties: 65% Monthly payroll processing Posts, balances, and maintains manual and computerized accounting records related to payroll. Prepares and submits monthly tax deposits. Collects, reviews, and verifies payroll information, enters computer data, computes deductions and leave accruals, and submits electronic processing of payroll. Maintains employee records including paid leave accruals and other benefits. Verifies labor cost allocations from department directors and compares them to the adopted budget. Provides staff support in payroll-related research. Prepares quarterly and annual federal and state tax and workers' compensation reports and assists in preparing and reconciling a variety of other financial reports. 20% Accounting and administrative support Provides administrative and clerical support to the Finance department as assigned. Coordinates with human resources on pay and benefit adjustments and changes. Confers with vendors and/or departments regarding a variety of transactions. Prepares a variety of financial reports. Utilizes specialized finance & accounting software Prepares and reviews monthly journals. Handles confidential documents, various reports, contracts, and letters as assigned. Produces reports as requested. 10% Staff training and education Other job duties include: 5% Other related duties as assigned by supervisor. Gathers data for year-end annual audit preparation. Gathers data for annual budget preparation. Working environment and physical demands include: Work is generally performed in an office environment with routine computer and telephone usage. The position requires sitting and typing for long periods. The position may require attendance at occasional evening meetings. Occasional travel may be required to attend training or visit other COG work sites. Minimum qualifications include: Experience & Training Three years of responsible accounting/bookkeeping experience. High school diploma or equivalent, preferably supplemented by college or business school training in bookkeeping or accounting. Experience in processing payroll and related required reports. OR, any satisfactory combination of education, experience, and training that demonstrates the knowledge, skills, and abilities to perform the duties of the job Knowledge, Skills, and Abilities Considerable knowledge of payroll rules, regulations, and reporting requirements. Knowledge of wage and hour laws. Considerable knowledge of standard accounting/bookkeeping principles and practices. Considerable knowledge of office methods and procedures. Considerable knowledge of office record-keeping and reporting procedures and practices. Knowledge of and ability to utilize Microsoft software including, Microsoft Excel, Word, and Access database. Ability to operate office equipment including a personal computer, a ten-key adding machine, and a photocopy machine. Skills in performing detailed and complex clerical tasks, Ability to understand verbal and written operating instructions and procedures and to initiate suggestions for appropriate involvement. Ability to read, prepare, and understand statistical reports and recognize mathematical and/or data entry errors. Ability to pay attention to detail. Ability to exercise good time management skills in order to accomplish both daily tasks and ongoing projects. Ability to work with other staff and the public courteously and efficiently. Ability to identify and refer significant policy inquiries to supervisor. Ability to work independently and handle multiple projects and a high volume of work. Ability to initiate own work with a minimum of supervision. Ability to make independent judgments in implementing established procedures. Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately. Ability to effectively communicate both orally and in writing. Ability to interact effectively with other employees and the public. Ability to cope with stressful deadlines. Ability to read, write, prepare statistical reports, and recognize mathematical and data entry errors. Licenses, Certificates, & Other Requirements Possession of a Valid Oregon Driver's License, or the ability to obtain reliable transportation in order to travel throughout the area. Position requires successful completion of a criminal history check.
This position is non-exempt, eligible for overtime, and is union-represented. Performs administrative and accounting services in support of the Finance Department. Responsible for the Agency's payroll processing, deductions and withholdings, and reconciliation of payroll-related accounts. Other related functions include general ledger account review and budget preparation support. Works closely with human resources, department directors, and supervisors, and directly with employees. Routinely handles confidential information. Performs position duties in a manner, which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through a willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems constructively. Demonstrates openness to constructive feedback and suggestions, to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. This position is a mandatory reporter according to statutory requirements. Essential Job Duties: 65% Monthly payroll processing Posts, balances, and maintains manual and computerized accounting records related to payroll. Prepares and submits monthly tax deposits. Collects, reviews, and verifies payroll information, enters computer data, computes deductions and leave accruals, and submits electronic processing of payroll. Maintains employee records including paid leave accruals and other benefits. Verifies labor cost allocations from department directors and compares them to the adopted budget. Provides staff support in payroll-related research. Prepares quarterly and annual federal and state tax and workers' compensation reports and assists in preparing and reconciling a variety of other financial reports. 20% Accounting and administrative support Provides administrative and clerical support to the Finance department as assigned. Coordinates with human resources on pay and benefit adjustments and changes. Confers with vendors and/or departments regarding a variety of transactions. Prepares a variety of financial reports. Utilizes specialized finance & accounting software Prepares and reviews monthly journals. Handles confidential documents, various reports, contracts, and letters as assigned. Produces reports as requested. 10% Staff training and education Other job duties include: 5% Other related duties as assigned by supervisor. Gathers data for year-end annual audit preparation. Gathers data for annual budget preparation. Working environment and physical demands include: Work is generally performed in an office environment with routine computer and telephone usage. The position requires sitting and typing for long periods. The position may require attendance at occasional evening meetings. Occasional travel may be required to attend training or visit other COG work sites. Minimum qualifications include: Experience & Training Three years of responsible accounting/bookkeeping experience. High school diploma or equivalent, preferably supplemented by college or business school training in bookkeeping or accounting. Experience in processing payroll and related required reports. OR, any satisfactory combination of education, experience, and training that demonstrates the knowledge, skills, and abilities to perform the duties of the job Knowledge, Skills, and Abilities Considerable knowledge of payroll rules, regulations, and reporting requirements. Knowledge of wage and hour laws. Considerable knowledge of standard accounting/bookkeeping principles and practices. Considerable knowledge of office methods and procedures. Considerable knowledge of office record-keeping and reporting procedures and practices. Knowledge of and ability to utilize Microsoft software including, Microsoft Excel, Word, and Access database. Ability to operate office equipment including a personal computer, a ten-key adding machine, and a photocopy machine. Skills in performing detailed and complex clerical tasks, Ability to understand verbal and written operating instructions and procedures and to initiate suggestions for appropriate involvement. Ability to read, prepare, and understand statistical reports and recognize mathematical and/or data entry errors. Ability to pay attention to detail. Ability to exercise good time management skills in order to accomplish both daily tasks and ongoing projects. Ability to work with other staff and the public courteously and efficiently. Ability to identify and refer significant policy inquiries to supervisor. Ability to work independently and handle multiple projects and a high volume of work. Ability to initiate own work with a minimum of supervision. Ability to make independent judgments in implementing established procedures. Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately. Ability to effectively communicate both orally and in writing. Ability to interact effectively with other employees and the public. Ability to cope with stressful deadlines. Ability to read, write, prepare statistical reports, and recognize mathematical and data entry errors. Licenses, Certificates, & Other Requirements Possession of a Valid Oregon Driver's License, or the ability to obtain reliable transportation in order to travel throughout the area. Position requires successful completion of a criminal history check.