HR Generalist

OakLeaf Clinics - Business Office OakLeaf Clinics - Business Office is seeking a full-time HR generalist to join our team. OakLeaf Clinics is dedicated to providing our patients with compassion, trust, and a lifetime of individualized care. Our healthcare team consists of physicians, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists, and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley. Position description The HR generalist will support a wide range of HR functions, including payroll processing, basic benefits administration, employee relations, performance management, and various HR operations. This role reports directly to the HR director. It requires a proactive, independent professional capable of managing day-to-day HR tasks while contributing to broader projects and process improvement initiatives. The HR generalist may also provide occasional support to the accounting department. Responsibilities Oversee bi-weekly payroll and benefits administration using ADP Workforce Now (WFN) in collaboration with the payroll and accounting manager Address employee payroll-related inquiries, ensure accurate processing of voluntary and involuntary deductions, and manage special projects or additional payroll functions as assigned Audit time and attendance records, coordinate with managers to resolve discrepancies, and create/schedule payroll reports for management Manage benefit enrollments, status changes, and terminations in ADP WFN; serve as primary contact for employee benefit inquiries, resolving escalated issues Coordinate and ensure compliance with annual benefits open enrollment processes Support onboarding and offboarding processes, including HR orientation, HRIS entries for new hires and terminations, and employment verifications Provide guidance and policy interpretation on routine HR inquiries; support HR administrative assistant in recruitment and onboarding activities Assist in coaching leadership on performance management practices to ensure consistency and compliance with company standards; track and implement performance review processes and documentation Coordinate disciplinary actions and employee documentation per HR policies and in collaboration with the HR director Respond to employee relations concerns with professionalism and confidentiality; escalate sensitive issues to the HR director as needed Support the ADA interactive process, ensuring compliance and documentation in partnership with the HR director Manage unemployment claims, including timely and accurate submission of required documentation Conduct exit interviews, track turnover trends, and support retention strategies with actionable insights Maintain accurate and confidential employee records and files Prepare and deliver HR data and reports for audits, compliance, and organizational planning Collaborate with the HR director to implement HR best practices, process improvements, and strategic initiatives Participate in cross-functional and HR-specific projects aligned with organizational goals Provide occasional administrative or transactional support to the accounting department Perform other HR-related duties as assigned to support departmental and organizational needs Qualifications Bachelor's degree in human resources, business administration, or related field required; HR certification (PHR, SHRM-CP) is a plus 3-5 years of progressive HR experience, ideally in a healthcare or multi-site organization Demonstrated experience in payroll processing and benefits administration, preferably using ADP Workforce Now (WFN) Solid understanding of federal and state employment laws, including FMLA, ADA, FLSA, HIPAA, COBRA, and Title VII Proven ability to manage and resolve employee relations matters with discretion, professionalism, and consistency Experience supporting or administering performance management systems, including goal tracking, reviews, and improvement plans Hands-on experience in onboarding, new hire processing, and employee file management Familiarity with HR metrics and experience generating reports from HRIS platforms Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with Google Workspace is a plus Excellent written and verbal communication skills, with the ability to convey complex information clearly and tactfully Strong organizational and time management skills, with the ability to manage multiple tasks and priorities independently Experience working in a fast-paced, changing environment where flexibility and initiative are critical Comfort with taking ownership of projects, identifying process improvements, and supporting policy development Experience working cross-functionally, with exposure to basic accounting or finance tasks a plus A high level of confidentiality, professionalism, and emotional intelligence required Work environment This position operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Physical demands Ability to sit or stand for extended periods Occasional lifting, bending, kneeling, and reaching Regular use of hands and fingers for typing and handling documents Visual acuity for reading documents and computer screens Salary: Starting at $65,000

Education: Bachelors

Job Type: Full Time

Experience: 2+ years

Location: 719 W Hamiliton Ave • Eau Claire, WI 54701 To apply, please send cover letter and resume to: Carissa Eppens, Human Resources Administrative Assistant OakLeaf Clinics

719 W Hamilton Ave, Suite B, Eau Claire, WI 54701 We are dedicated to providing our patients with compassion, trust, and a lifetime of individualized care. OakLeaf Clinics healthcare team consists of physicians, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley. We offer our healthcare team

Competitive Salaries Generous Paid Time Off Paid Holidays Exceptional Retirement Savings Plan CME Allowance & Paid Time Off Flexible Schedule with Work-Life Balance Health/Dental/Vision Insurance Short-Term Disability Insurance Medical Malpractice Coverage