Koniag Government Services
Digitization Specialist
Koniag Government Services, Huntsville, Alabama, United States, 35824
Koniag Information Technology Services (KITS), a Koniag Government Services company, is seeking a Digitization Specialist to support our Army customer in Huntsville, Alabama. This position requires on-site presence in Huntsville, Alabama.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The Digitization Specialist will be responsible for supporting the conversion of physical records to digital formats as part of comprehensive records management initiatives at HQ AMC. This on-site role will focus on the digitization aspects of records management for Army Materiel Command (AMC) Headquarters, supporting the conversion of physical records to digital formats and ensuring proper integration into electronic records management systems. The ideal candidate will have experience with document scanning technologies, quality control processes, and digital records management.
Principal responsibilities will include but are not limited to:
Support comprehensive records management efforts with a focus on digitization processes
Assist in inventorying physical records to identify digitization priorities
Prepare documents for scanning, including removing staples, smoothing pages, and organizing batches
Operate document scanning equipment to convert physical records to digital formats
Implement quality control measures to ensure accurate and complete digitization
Apply appropriate metadata to digitized records to enable effective retrieval
Support the implementation of the Army's standardized classification system for digitized records
Organize digitized records by mission set, record type, and sensitivity within SharePoint Online
Ensure digitized records are properly indexed and easily retrievable
Prevent commingling of different record types in digital repositories
Apply appropriate retention labels to newly digitized records
Verify the quality and completeness of digitized records before disposition of physical originals
Coordinate with HQDA on digitization requirements for long-term records
Ensure digitized records are properly archived within SharePoint Online
Support compliance with relevant regulations (HIPAA, FOIA/PA, etc.) for digitized records
Assist in implementing security measures for sensitive digitized information
Support training efforts related to digitization processes and handling of digitized records
Provide customer support for accessing and managing digitized records
Assist in maintaining documentation of digitization processes and procedures
Monitor digitization equipment and report maintenance needs
Recommend improvements to digitization workflows and processes
Collaborate with Records Coordinators on digitization priorities and requirements
Support the maintenance of SharePoint Online libraries containing digitized records
Track digitization progress and report on key metrics
Education and Experience:
Required:
Associate's degree in Information Technology, Records Management, or related field; or equivalent combination of education and experience
1-3 years of experience in document scanning, digitization, or records management
Experience with document scanning equipment and software
Familiarity with digital document management systems (SharePoint preferred)
Understanding of quality control processes for document digitization
Required Skills and Competencies:
Proficiency in operating document scanning equipment
Experience with document preparation for scanning
Understanding of image quality control processes
Knowledge of metadata application for digital documents
Familiarity with electronic document management systems
Experience with SharePoint Online or similar platform
Understanding of records classification and organization
Basic knowledge of records retention concepts
Attention to detail and quality in digitization work
Experience with high-volume document processing
Understanding of file formats for digital documents
Knowledge of basic image manipulation techniques
Ability to follow established procedures and guidelines
Good organizational skills and ability to manage priorities
Basic troubleshooting skills for scanning equipment
Understanding of information security concepts
Ability to work collaboratively with various stakeholders
Basic understanding of federal records requirements
Proficiency with Microsoft Office applications
Good communication skills, both written and verbal
Ability to obtain and maintain required security clearances
Willingness to work on-site in Huntsville, Alabama
Desired Skills and Competencies:
Bachelor's degree in a relevant field
Certification in records management or related area
Experience working in Army or DoD environments
Knowledge of Army records management regulations
Experience with enterprise content management systems
Background in optical character recognition (OCR) technologies
Knowledge of Section 508 compliance for digital documents
Experience with batch processing and automated workflows
Background in digital archiving best practices
Understanding of digital preservation techniques
Experience with document indexing methodologies
Knowledge of PDF/A and other archival file formats
Experience with large-scale digitization projects
Familiarity with records lifecycle management
Understanding of digital rights management
Knowledge of quality assurance methodologies for digitization
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Job Details
Job Function
Document Control Specialist
Pay Type
Salary
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The Digitization Specialist will be responsible for supporting the conversion of physical records to digital formats as part of comprehensive records management initiatives at HQ AMC. This on-site role will focus on the digitization aspects of records management for Army Materiel Command (AMC) Headquarters, supporting the conversion of physical records to digital formats and ensuring proper integration into electronic records management systems. The ideal candidate will have experience with document scanning technologies, quality control processes, and digital records management.
Principal responsibilities will include but are not limited to:
Support comprehensive records management efforts with a focus on digitization processes
Assist in inventorying physical records to identify digitization priorities
Prepare documents for scanning, including removing staples, smoothing pages, and organizing batches
Operate document scanning equipment to convert physical records to digital formats
Implement quality control measures to ensure accurate and complete digitization
Apply appropriate metadata to digitized records to enable effective retrieval
Support the implementation of the Army's standardized classification system for digitized records
Organize digitized records by mission set, record type, and sensitivity within SharePoint Online
Ensure digitized records are properly indexed and easily retrievable
Prevent commingling of different record types in digital repositories
Apply appropriate retention labels to newly digitized records
Verify the quality and completeness of digitized records before disposition of physical originals
Coordinate with HQDA on digitization requirements for long-term records
Ensure digitized records are properly archived within SharePoint Online
Support compliance with relevant regulations (HIPAA, FOIA/PA, etc.) for digitized records
Assist in implementing security measures for sensitive digitized information
Support training efforts related to digitization processes and handling of digitized records
Provide customer support for accessing and managing digitized records
Assist in maintaining documentation of digitization processes and procedures
Monitor digitization equipment and report maintenance needs
Recommend improvements to digitization workflows and processes
Collaborate with Records Coordinators on digitization priorities and requirements
Support the maintenance of SharePoint Online libraries containing digitized records
Track digitization progress and report on key metrics
Education and Experience:
Required:
Associate's degree in Information Technology, Records Management, or related field; or equivalent combination of education and experience
1-3 years of experience in document scanning, digitization, or records management
Experience with document scanning equipment and software
Familiarity with digital document management systems (SharePoint preferred)
Understanding of quality control processes for document digitization
Required Skills and Competencies:
Proficiency in operating document scanning equipment
Experience with document preparation for scanning
Understanding of image quality control processes
Knowledge of metadata application for digital documents
Familiarity with electronic document management systems
Experience with SharePoint Online or similar platform
Understanding of records classification and organization
Basic knowledge of records retention concepts
Attention to detail and quality in digitization work
Experience with high-volume document processing
Understanding of file formats for digital documents
Knowledge of basic image manipulation techniques
Ability to follow established procedures and guidelines
Good organizational skills and ability to manage priorities
Basic troubleshooting skills for scanning equipment
Understanding of information security concepts
Ability to work collaboratively with various stakeholders
Basic understanding of federal records requirements
Proficiency with Microsoft Office applications
Good communication skills, both written and verbal
Ability to obtain and maintain required security clearances
Willingness to work on-site in Huntsville, Alabama
Desired Skills and Competencies:
Bachelor's degree in a relevant field
Certification in records management or related area
Experience working in Army or DoD environments
Knowledge of Army records management regulations
Experience with enterprise content management systems
Background in optical character recognition (OCR) technologies
Knowledge of Section 508 compliance for digital documents
Experience with batch processing and automated workflows
Background in digital archiving best practices
Understanding of digital preservation techniques
Experience with document indexing methodologies
Knowledge of PDF/A and other archival file formats
Experience with large-scale digitization projects
Familiarity with records lifecycle management
Understanding of digital rights management
Knowledge of quality assurance methodologies for digitization
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Job Details
Job Function
Document Control Specialist
Pay Type
Salary