Kaufman Rossin is hiring: Administrative Assistant in Miami

Overview

We are seeking an Administrative Assistant to support Kaufman Rossin Alternative Investment Services. This onsite role is based in our Miami office and involves ensuring the smooth operation of daily business activities and supporting our partner group across multiple regions.

Responsibilities

• Managing calendars, scheduling meetings, and coordinating conference rooms and onsite meetings.
• Serving as the first point of contact for client and team communications.
• Organizing and maintaining documents, files, and network structures.
• Planning team events, coordinating with vendors, and handling logistics for both in-person and virtual gatherings.
• Arranging travel, itineraries, accommodations, and dining for executives and staff.
• Supporting teams across Miami, India, and the Ivory Coast.
• Managing client databases, ensuring accurate information updates, and setting up new client accounts.
• Drafting and maintaining records such as NDAs, proposals, and administration agreements.
• Ensuring high-quality work with strong attention to detail, timeliness, responsiveness, professionalism, and confidentiality.

Requirements

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with business and workflow platforms such as PandaDoc, DOMO, Salesforce, myKR (Interact), Suralink, Concur Solutions, STAR (billing/timesheets/invoices), and CaseWare.
• Ability to partner effectively with internal departments such as Accounting, Business Development, Marketing, KRU, and People Operations.
• Ability to manage multiple projects with competing priorities and deadlines.
• Strong organizational skills with a focus on accuracy and consistency.
• Excellent written and verbal communication skills.
• Professional judgment in handling confidential and sensitive information.
• Team-oriented mindset with flexibility to provide support across departments.

Preferred

• Financial services experience.
• 2–3 years of administrative experience.
• Spanish language skills.

Benefits

We embrace authenticity. Kaufman Rossin is an equal-opportunity employer. We are committed to creating a culture that reflects the diversity of our firm and clients. We encourage understanding, acceptance, and celebration among all people, including differences in lifestyle, education, experience, race, ethnicity, age, religion, physical ability, sexual orientation, and gender identity.

Differences make unique varieties.