Valencia College
About this Position
Posting Detail Information
Position Number SE0293.00000
Position Title Administrative Assistant, Senior
Job Type Staff
FT/PT Full-Time
Employee Class Description C2-Staff (ed. support)
General Position Description
Responsible for ensuring that the campus department of Student Affairs operates effectively, efficiently and professionally by assisting the appropriate Dean of Students, Assistant Vice President, or Department Director. Exercises initiative, independent judgment, and discretion in carrying out assignments.
Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade 2025
Exemption Status Non-Exempt
Posting Number S3494P
Location(s) Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday through Friday: 8:00am - 5:00pm
Number of Vacancies 1
Posting Start Date 09/04/2025
Posting End Date 09/22/2025
Open Until Filled No
Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/40385
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range $39,014 per year
Essential Job Functions
Description of Job Function
1. Assist and support the operations related to the appropriate Dean of Students, Assistant Vice President, or Department Director including but not limited to enhancing professional development opportunities, improvement of technology and facilities, and augmentation of student access to learning opportunities.
Description of Job Function
2. Supports the design and implementation of programs and processes that keeps the learning-centered focus of Valencia's vision, mission and values.
Description of Job Function
3. Manages the departmental budget by monitoring expenditures and processing budget documents.
Description of Job Function
4. Assist the appropriate Dean of Students, Assistant Vice President, or Department Director with assignments related to Student Affairs on the campus or college-wide including maintaining appointment calendars, preparing correspondence, carrying out research assignments and responding to regular and unusual situations that occur within the department.
Description of Job Function
5. Coordinates, initiates, prepares, processes, and/or monitors a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions. Ensures timely and accurate completion/review of documents by department or College personnel, students, and/or individuals outside of the College.
Description of Job Function
6. Participates in key departmental planning activities. Organizes and coordinates various department activities/events, including arranging all necessary facilities, staffing, scheduling, advertising/promotion, etc.
Description of Job Function
7. Develops various documents such as procedural manuals, instructional materials, etc. Compiles background information/data for planning purposes. Drafts and develops outlines, procedures, manuals, instructional materials, schedules, forms, and promotional materials.
Description of Job Function
8. Prepares a variety of regular and special reports related to assigned functions involving background research, compiling and analyzing of data from a variety of sources, etc.
Description of Job Function
9. Evaluates student situations, takes the initiative to determine appropriate next steps, then independently makes appropriate referrals, addresses concerns, and resolves issues with students, faculty, staff, vendors, and/or other key department constituency for the appropriate Dean of Students, Assistant Vice President, or Department Director.
Description of Job Function
10. Assist with regular administrative duties for senior department staff or administrators. Answers phones and carry out standard reception tasks; type/print correspondence, reports, etc.; order office supplies; maintain appointment calendars; etc.
Description of Job Function
11. May supervise assigned personnel such as part-time and full-time support staff, work-study student employees and interns.
Description of Job Function
12. Performs other duties as assigned.
Posting Detail Information
Position Number SE0293.00000
Position Title Administrative Assistant, Senior
Job Type Staff
FT/PT Full-Time
Employee Class Description C2-Staff (ed. support)
General Position Description
Responsible for ensuring that the campus department of Student Affairs operates effectively, efficiently and professionally by assisting the appropriate Dean of Students, Assistant Vice President, or Department Director. Exercises initiative, independent judgment, and discretion in carrying out assignments.
Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade 2025
Exemption Status Non-Exempt
Posting Number S3494P
Location(s) Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday through Friday: 8:00am - 5:00pm
Number of Vacancies 1
Posting Start Date 09/04/2025
Posting End Date 09/22/2025
Open Until Filled No
Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/40385
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range $39,014 per year
Essential Job Functions
Description of Job Function
1. Assist and support the operations related to the appropriate Dean of Students, Assistant Vice President, or Department Director including but not limited to enhancing professional development opportunities, improvement of technology and facilities, and augmentation of student access to learning opportunities.
Description of Job Function
2. Supports the design and implementation of programs and processes that keeps the learning-centered focus of Valencia's vision, mission and values.
Description of Job Function
3. Manages the departmental budget by monitoring expenditures and processing budget documents.
Description of Job Function
4. Assist the appropriate Dean of Students, Assistant Vice President, or Department Director with assignments related to Student Affairs on the campus or college-wide including maintaining appointment calendars, preparing correspondence, carrying out research assignments and responding to regular and unusual situations that occur within the department.
Description of Job Function
5. Coordinates, initiates, prepares, processes, and/or monitors a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions. Ensures timely and accurate completion/review of documents by department or College personnel, students, and/or individuals outside of the College.
Description of Job Function
6. Participates in key departmental planning activities. Organizes and coordinates various department activities/events, including arranging all necessary facilities, staffing, scheduling, advertising/promotion, etc.
Description of Job Function
7. Develops various documents such as procedural manuals, instructional materials, etc. Compiles background information/data for planning purposes. Drafts and develops outlines, procedures, manuals, instructional materials, schedules, forms, and promotional materials.
Description of Job Function
8. Prepares a variety of regular and special reports related to assigned functions involving background research, compiling and analyzing of data from a variety of sources, etc.
Description of Job Function
9. Evaluates student situations, takes the initiative to determine appropriate next steps, then independently makes appropriate referrals, addresses concerns, and resolves issues with students, faculty, staff, vendors, and/or other key department constituency for the appropriate Dean of Students, Assistant Vice President, or Department Director.
Description of Job Function
10. Assist with regular administrative duties for senior department staff or administrators. Answers phones and carry out standard reception tasks; type/print correspondence, reports, etc.; order office supplies; maintain appointment calendars; etc.
Description of Job Function
11. May supervise assigned personnel such as part-time and full-time support staff, work-study student employees and interns.
Description of Job Function
12. Performs other duties as assigned.