Pacific Coast Cleaning, Inc.
Administrative Support Specialist
Pacific Coast Cleaning, Inc., El Cajon, California, United States, 92021
Are you a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being the go-to person for keeping operations running smoothly? We’re looking for an Administrative Support Specialist to join our growing specialty contracting company. This is a hands-on role where you’ll support multiple teams, interact with clients and vendors, and help maintain the heartbeat of our office. You’ll be part of a hardworking, energetic, and collaborative team that values integrity, growth, and excellence. If you’re someone who takes initiative, communicates clearly, and enjoys solving problems, this is a great opportunity to grow your career in a dynamic and supportive environment. Responsibilities: • Answer and direct phone calls; take messages and provide information to callers. • Greet and assist visitors and clients professionally. • Provide administrative support to teams in both San Diego and Anaheim. • Maintain physical and electronic filing systems (SharePoint and internal systems). • Fulfill employee material requests and manage inventory (lifting 10–20 lbs weekly). • Maintain office cleanliness and restock supplies (coffee, trash, etc.). • Operate and maintain office equipment (copiers, printers, phone systems). • Scan bills and organize electronic files. • Assist with onboarding and payroll submissions for temporary laborers. • Audit timekeeping records to ensure compliance with company policies. • Report directly to the Office Manager. Qualifications:
What We’re Looking For
• A self-starter who maintains confidentiality and works well independently and with a team. • Someone who fits our company culture and embraces our core values. • A proactive problem-solver willing to take on a variety of tasks. • Excellent multitasking and time management skills. • Strong verbal and written communication skills. • Ability to interpret and explain complex data. • Comfortable working in a fast-paced environment.
Qualifications:
• High school diploma or equivalent (required). • 1–2 years of experience in administrative or reception support. • Proficient in Microsoft Office (Word, Excel, Outlook, Teams). • Bilingual (Spanish/English) required. • Experience in construction, commercial cleaning, or related industries is a plus. • Must be able to lift and move packages up to 20 lbs regularly. Compensation: $24 - $27 hourly
• Answer and direct phone calls; take messages and provide information to callers. • Greet and assist visitors and clients professionally. • Provide administrative support to teams in both San Diego and Anaheim. • Maintain physical and electronic filing systems (SharePoint and internal systems). • Fulfill employee material requests and manage inventory (lifting 10–20 lbs weekly). • Maintain office cleanliness and restock supplies (coffee, trash, etc.). • Operate and maintain office equipment (copiers, printers, phone systems). • Scan bills and organize electronic files. • Assist with onboarding and payroll submissions for temporary laborers. • Audit timekeeping records to ensure compliance with company policies. • Report directly to the Office Manager.
What We’re Looking For
• A self-starter who maintains confidentiality and works well independently and with a team. • Someone who fits our company culture and embraces our core values. • A proactive problem-solver willing to take on a variety of tasks. • Excellent multitasking and time management skills. • Strong verbal and written communication skills. • Ability to interpret and explain complex data. • Comfortable working in a fast-paced environment.
Qualifications:
• High school diploma or equivalent (required). • 1–2 years of experience in administrative or reception support. • Proficient in Microsoft Office (Word, Excel, Outlook, Teams). • Bilingual (Spanish/English) required. • Experience in construction, commercial cleaning, or related industries is a plus. • Must be able to lift and move packages up to 20 lbs regularly. Compensation: $24 - $27 hourly
• Answer and direct phone calls; take messages and provide information to callers. • Greet and assist visitors and clients professionally. • Provide administrative support to teams in both San Diego and Anaheim. • Maintain physical and electronic filing systems (SharePoint and internal systems). • Fulfill employee material requests and manage inventory (lifting 10–20 lbs weekly). • Maintain office cleanliness and restock supplies (coffee, trash, etc.). • Operate and maintain office equipment (copiers, printers, phone systems). • Scan bills and organize electronic files. • Assist with onboarding and payroll submissions for temporary laborers. • Audit timekeeping records to ensure compliance with company policies. • Report directly to the Office Manager.