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State of Michigan

Senior Executive Management Assistant 11 (Office of Passenger Transportation)

State of Michigan, Lansing, Michigan, United States, 48900

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Senior Executive Management Assistant 11 (Office of Passenger Transportation)

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Senior Executive Management Assistant 11 (Office of Passenger Transportation)

Salary

$25.40 - $34.24 Hourly

Location

Lansing, MI

Job Type

Limited Term (position has expiration date)

Remote Employment

Flexible/Hybrid

Job Number

5901-25-PT-9-SEMA-JH

Department

Transportation

Opening Date

09/15/2025

Closing Date

9/29/2025 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

Description

Benefits

Questions

Job Description

This is a full-time position in a senior executive management assistant role. As such, this level requires an annual employment contract that will be renewed based on performance objectives being met. Due to the renewal of contract requirements, this position is classified/labeled as limited term, however, is considered a full-time position with benefits.

Join our team as a senior executive management assistant to the administrator of the Michigan Department of Transportation (MDOT) Office of Passenger Transportation (OPT). Our passion in OPT is to ensure Michigan citizens have mobility options that improve their quality of life. We administer funding and technical support to public transit agencies across the state and strive to maintain MDOT’s reputation as an innovative, forward-thinking agency. This position will act in a liaison capacity with office administrative and professional staff; state, local, and federal governmental officials; Governor’s Office staff; the public; media; transit agency staff; and employees at all levels of the department. The selected candidate will provide administrative and executive support requiring a high degree of confidentiality, diplomacy and organizational skills, and will assist in researching and preparing presentations and organizing staff activities.

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Senior Executive Management Assistant 11 position.

For additional information, please see the links below:

Senior Executive Management Assistant 11 position description (http://MCSC.state.mi.us/AgencyPDFs/PositionDescription25PT9.pdf)

All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.

For information on benefits, visitwww.mi.gov/employeebenefitsorwww.mi.gov/orsstatedc.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Required Education and Experience

Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Alternate Education and Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

To be considered for this position you must:

Create and attach an example of a small spreadsheet that you would use to track expenses for attending an out of state conference.

Create and attach a 3-4 slide PowerPoint presentation that describes the steps you would take to help prepare for an out of state conference.

View the classification specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact Camryn Nauta atnautac@michigan.gov.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

Your eligibility for this position is based solely upon the information provided in your application, resume, transcripts, cover letter, and other attachments. Provide accurate dates of employment and extensive detail of your job duties in your application. Responses to the questions below must match what is on your application and are used for screening purposes. Have you read and understand the process for submission and use of your application materials?

Yes

No

02

In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. Can you, after employment, submit proof of your legal right to work in the United States?

Yes

No

03

SEMA – Do you possess at least an educational level typically acquired through the completion of high school?

Yes

No

04

SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least one year of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

Yes

No

05

How many years of experience do you have working with state, local, and/or federal government partners?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

06

Please explain the experience you have working with state, local, and/or federal government partners. If no experience, indicate N/A.

07

How many years of experience do you have working with Microsoft Word, Excel, Outlook and PowerPoint?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

08

Please explain the experience you have working with Microsoft Word, Excel, Outlook, and PowerPoint. If no experience, indicate N/A.

09

How many years of experience do you have handling correspondence?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

10

Please explain the experience you have with handling correspondence, including procedure steps (e.g. review, follow-up, etc.). If no experience, indicate N/A.

11

How many years of experience do you have making travel arrangements for business purposes?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

12

Please explain the experience you have making travel arrangements for business purposes. If no experience, indicate N/A.

13

How many years of experience do you have scheduling meetings?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

14

Please explain the experience you have scheduling meetings. If no experience, indicate N/A.

15

How many years of experience do you have handling confidential material?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

16

Please explain the experience you have handling confidential material. If no experience, indicate N/A.

17

How many years of experience do you have prioritizing assignments and working under deadlines?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

18

Please explain the experience you have prioritizing assignments and working under deadlines. If no experience, indicate N/A.

19

How many years of experience do you have proofreading written materials?

None

Less than 1 year

1-3 years

3-5 years

5 or more years

20

Please explain the experience you have proofreading written materials. If no experience, indicate N/A.

21

Please create and attach a small spreadsheet that you would use to track expenses for attending an out of state conference. Failure to attach the required documents could result in being screened out of this hiring process. Did you attach the requested spreadsheet?

Yes

No

22

Please create and attach a short (3-4 slide) PowerPoint presentation that describes the steps you would take to help prepare for an out of state conference. Failure to attach the required documents could result in being screened out of this hiring process. Did you attach the requested PowerPoint?

Yes

No

23

If applicable, did you attach a copy of your official transcripts/foreign degree evaluation? Failure to attach official transcripts/foreign degree evaluation may result in your application being screened out of this hiring process.

Yes

No

Not applicable

24

Are you a current State of Michigan employee? State employees work for one of the departments that make up the government of the State of Michigan (e.g., Michigan Department of Corrections (MDOC), Michigan Department of Transportation (MDOT), etc.).

Yes

No

25

Are you a current Michigan Department of Transportation (MDOT) employee?

Yes

No

26

MDOT - Have you participated in any of the following MDOT Workforce Programs?

MDOT Youth Development and Mentoring Program

MDOT TRAC Program

MDOT Internship (Co-Op) Program

Transportation Diversity Recruitment Program (TDRP) Internship

MI Construction Career Days

National Summer Transportation Institute (NSTI)

Other

N/A

MDOT Capstone Internship

27

MDOT - Where did you hear about this job? (Check all that apply)

State of Michigan Website/NEOGOV or Governmentjobs.com

LinkedIn

College/University Career Services Office or website

Twitter

Facebook

Indeed

Career Search Engine (i.e. Monster, Careerbuilder)

Michigan Works! Agency

Career Fair

GovDelivery

Billboard

Employee Referral

Veterans Organization

Government Jobs

Diversity Jobs

recruitics

ZipRecruiter

Other

Required Question

Employer

State of Michigan

Department

Transportation

Address

425 West Ottawa Street

Lansing, Michigan, 48909

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