University of Hawai'i
Salary:
See Position Description Location :
Honolulu, HI Job Type:
Full-Time Temporary Job Number:
2025-01995 Department:
University of Hawai'i at Manoa - Shidler College of Business - Dean's Office Opening Date:
09/12/2025 Closing Date:
9/15/2025 11:59 PM Hawaii Position Number::
CASUAL Description Description
****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. Working Title: Administrative Support
Position Number: ****Casual Hire
Hiring Unit: Deans Office, Fiscal Office, Shidler College of Business
Location: University of Hawaii at Manoa, Honolulu HI
Date Posted: 09/12/2025
Closing Date: 09/15/2025
Salary Range: Commensurate with qualifications and experience
Work Schedule: Monday to Friday, 40 hours per week
Type: Temporary, Not to exceed 89 days from hire
Funding: Tuition Funds Duties and Responsibilities Provides general administrative support for the Shidler College of Business, Fiscal Office, including but not limited to, assisting with the management of the College's fiscal and personnel functions. Answers phone calls, logs, sorts and distributes mail, records, documents, forms, etc. Provides customer service to external and internal inquiries. Assists with receiving and distributing payroll checks and payroll related documentation. Reviews HR-related forms, letters and documentation required for processing and checks documentation for accuracy and completeness. Reviews procurement requests and fiscal paperwork including preparing work orders, purchase orders, requisitions, and invitations to bid; processing travel requests and reimbursements, p-card allocations, and requests for proposals/quotations or proposal/bid/technical specifications; and reviewing and ensuring the appropriateness and correctness of travel documents and processes for payment. Works closely with school/department to provide guidance on necessary supporting documentation and processing of fiscal/personnel transactions. Gathers and maintains a comprehensive database of all personnel actions and assists the fiscal administrator in coordinating all fiscal/administrative matters. Maintains administrative files, records, and documents and provides information as requested. Maintains accurate accounts of project budget information and expenditures and generate financial report spreadsheets as necessary. Performs other duties as assigned. Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Liberal Arts or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Self-starter with demonstrated ability to learn new information systems and procedures quickly. Demonstrated ability to be well-organized, multi-task, pay attention to detail, and effectively manage tasks. Demonstrated ability to effectively participate and collaborate as a member of a team. Strong written and verbal communication skills. Ability to solve complex problems with confidentiality, tact, and diplomacy and refer issues as appropriate to others.
Desirable Qualifications
Experience with UH Manoa administrative systems and processes. To Apply
Applicant must submit the following to Pia Dizon (pdizon@hawaii.edu):
a cover letter indicating how you satisfy the minimum and desirable qualifications. current resume. college transcripts (copies are acceptable but official originals are required upon hire).
The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Inquiries:
Please feel free to send questions pertaining to this position to Pia Dizon, Senior Administrative Officer, Shidler College of Business, pdizon@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/
See Position Description Location :
Honolulu, HI Job Type:
Full-Time Temporary Job Number:
2025-01995 Department:
University of Hawai'i at Manoa - Shidler College of Business - Dean's Office Opening Date:
09/12/2025 Closing Date:
9/15/2025 11:59 PM Hawaii Position Number::
CASUAL Description Description
****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. Working Title: Administrative Support
Position Number: ****Casual Hire
Hiring Unit: Deans Office, Fiscal Office, Shidler College of Business
Location: University of Hawaii at Manoa, Honolulu HI
Date Posted: 09/12/2025
Closing Date: 09/15/2025
Salary Range: Commensurate with qualifications and experience
Work Schedule: Monday to Friday, 40 hours per week
Type: Temporary, Not to exceed 89 days from hire
Funding: Tuition Funds Duties and Responsibilities Provides general administrative support for the Shidler College of Business, Fiscal Office, including but not limited to, assisting with the management of the College's fiscal and personnel functions. Answers phone calls, logs, sorts and distributes mail, records, documents, forms, etc. Provides customer service to external and internal inquiries. Assists with receiving and distributing payroll checks and payroll related documentation. Reviews HR-related forms, letters and documentation required for processing and checks documentation for accuracy and completeness. Reviews procurement requests and fiscal paperwork including preparing work orders, purchase orders, requisitions, and invitations to bid; processing travel requests and reimbursements, p-card allocations, and requests for proposals/quotations or proposal/bid/technical specifications; and reviewing and ensuring the appropriateness and correctness of travel documents and processes for payment. Works closely with school/department to provide guidance on necessary supporting documentation and processing of fiscal/personnel transactions. Gathers and maintains a comprehensive database of all personnel actions and assists the fiscal administrator in coordinating all fiscal/administrative matters. Maintains administrative files, records, and documents and provides information as requested. Maintains accurate accounts of project budget information and expenditures and generate financial report spreadsheets as necessary. Performs other duties as assigned. Minimum Qualifications
Possession of a baccalaureate degree in Business Administration, Liberal Arts or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Self-starter with demonstrated ability to learn new information systems and procedures quickly. Demonstrated ability to be well-organized, multi-task, pay attention to detail, and effectively manage tasks. Demonstrated ability to effectively participate and collaborate as a member of a team. Strong written and verbal communication skills. Ability to solve complex problems with confidentiality, tact, and diplomacy and refer issues as appropriate to others.
Desirable Qualifications
Experience with UH Manoa administrative systems and processes. To Apply
Applicant must submit the following to Pia Dizon (pdizon@hawaii.edu):
a cover letter indicating how you satisfy the minimum and desirable qualifications. current resume. college transcripts (copies are acceptable but official originals are required upon hire).
The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Inquiries:
Please feel free to send questions pertaining to this position to Pia Dizon, Senior Administrative Officer, Shidler College of Business, pdizon@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/