Administrative Coordinator - Temporary Position

Administrative Coordinator - Temporary Position This position is temporary position with a tentative end date of November 30, 2025 Summary The Employee Health Coordinator will contribute to and support the administrative and clinical functions of the Employee Health Department including workplace medical and wellness services. These responsibilities will include record and system maintenance, as well as leveraging existing resources and providing staff with practical information and services related to wellness and benefits. Essential Job Responsibilities Coordinate the employee injury & worker's compensation process

Review incident reports and track outcomes

Follow up with employees and collaborate with providers to complete incident investigations and coordinate care if necessary

Collaborate with Worker's Comp TPA to file claims, provide necessary documentation, etc.

Communicate with leaders to relay restrictions and provide updates.

Create, update, and maintain worker's comp/employee safety files & reports

Oversee the Employee Fitness Center, approve access requests, and coordinate with security to grant badge access to employees

Play an active role in planning and promoting various health and wellness initiatives, programs, and services for employees.

Perform general administrative roles and responsibilities

Answer phones, greet visitors, make appointments, maintain schedules

Manage incoming and outgoing mail and related correspondence

Assume scheduling responsibilities for activities of the department including: pre-Employment onboarding, COVID testing, clinic activities, etc.

Assist employees or visitors with problems, take appropriate action, or refer to appropriate personnel

Create, update, and maintain confidential and comprehensive employee health records adhering to HIPAA guidelines, including maintenance of appropriate technology platforms, tools, and systems, including but not limited to: OSHA reporting, Michigan Care Improvement Registry (MICR), EMR (EPIC)

Support assigned projects such as:annual vaccine clinics & compliance tracking, employee wellbeing program, N95 mask fitting, etc.

Collaborate between Employee Health and Medical Group, Worker's Compensation TPA, and HR to facilitate appropriate programs, employee needs, education, and leave management as appropriate.

May actively participate in Infection Prevention, Environmental Safety, Disaster Planning Committees, or other task force meetings as requested

Manage appropriate processes, equipment, and supplies

Perform other duties as assigned

We'll embrace all people by:

T reating everyone with dignity and respect. O pening more doors to opportunity for others to succeed. G rowing talent and people. E nsuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status. T aking action against discrimination. H onoring our differences and how we collaborate. E ducating staff, patients and the communities we care for. Restoring hope and freedom, together. Customer Service Responsibilities Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information. Responsibilities in Quality Improvement Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Essential Job Qualifications Associate Degree or high school diploma and 3+ years of experience in a similar position required

Proficient language and grammar skills with the ability to compose, edit and proof letters, memos, minutes, and other correspondence.

Adept with computers in multiple applications (MS Word, Excel, Office Outlook, Adobe, PowerPoint, SharePoint) are essential, familiarity with EMR and basic understanding of clinical tasks helpful

Ability to type 50 words per minute

Customer-focused and motivated to help others

Demonstrated organization and problem-solving skills to collaboratively with others throughout the system

Exercise judgement and make independent decisions as well as preserve the confidentiality of special matters

Preferred Job Qualifications Previous occupational health or worker's compensation experience

Physical Requirements for Essential Job Qualification None Occasionally (Less than 1/3) Frequently (1/3 to 2/3) Majority (More than 2/3) Remain in a stationary position- Majority Traverse or move around work location- None Use keyboard- Frequently Operate or use department specific equipment- None Ascend/Descend equipment or ladder- None Position self to accomplish the Essential Functions of the role- None Receive and communicate information and ideas for understanding- Frequently Transport, position, and/or exert forceup to 10 pounds- Occasionally Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at

recruitment@maryfreebed.com . Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.