Brasfield & Gorrie
Responsibilities
Position Summary The Administrative Assistant supports the Division Manager and General Superintendent with administrative needs. Responsibilities and Essential Duties include the following
(other duties may be assigned): Support leader(s) with administrative needs Assist in meetings, meeting notes and overall organization Assist with budget planning and monthly financial projections, if needed Responsible for division coordination of mobile devices Coordinate activities and provide reports for assigned client group(s) Update and distribute various directories and lists on a regular basis Maintain calendars and appointments for management Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary Arrange events and conferences including team building events Make travel arrangements as needed (airline, car rentals, hotel, etc.) Prepare expense reports Process invoices Greet guests in a professional, friendly, and hospitable manner Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided Manage office administrative duties, as needed Additional administrative duties, as needed Order breakfast, lunch, and other meals for meetings and events as needed Serve as onboarding representative for new hires (excluding field craft employees) Provide back-up coverage for receptionist duties when the receptionist is out or on lunch break Maintain organized systems, files, and workflows for efficiency and accessibility Proactively identify and implement process improvements with a forward-thinking mindset Demonstrate flexibility and willingness to grow with the division and company Education - Skills - Knowledge - Qualifications & Experience
Bachelor’s degree strongly preferred Minimum of two years of administrative experience or comparable experience Experience with a construction company preferred Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.) Experience working in Prolog and Salesforce preferred Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player Strong work ethic with a willingness to do what it takes to get the job done Detail oriented with the ability to recognize discrepancies Ability to work effectively in a team environment as well as independently Must thrive in a fast-paced work environment Demonstrated, excellent written and oral communication skills, including excellent phone etiquette Ability to maintain strict confidentiality at all times Ability to work and collaborate with a diverse group of people
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Summary The Administrative Assistant supports the Division Manager and General Superintendent with administrative needs. Responsibilities and Essential Duties include the following
(other duties may be assigned): Support leader(s) with administrative needs Assist in meetings, meeting notes and overall organization Assist with budget planning and monthly financial projections, if needed Responsible for division coordination of mobile devices Coordinate activities and provide reports for assigned client group(s) Update and distribute various directories and lists on a regular basis Maintain calendars and appointments for management Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary Arrange events and conferences including team building events Make travel arrangements as needed (airline, car rentals, hotel, etc.) Prepare expense reports Process invoices Greet guests in a professional, friendly, and hospitable manner Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided Manage office administrative duties, as needed Additional administrative duties, as needed Order breakfast, lunch, and other meals for meetings and events as needed Serve as onboarding representative for new hires (excluding field craft employees) Provide back-up coverage for receptionist duties when the receptionist is out or on lunch break Maintain organized systems, files, and workflows for efficiency and accessibility Proactively identify and implement process improvements with a forward-thinking mindset Demonstrate flexibility and willingness to grow with the division and company Education - Skills - Knowledge - Qualifications & Experience
Bachelor’s degree strongly preferred Minimum of two years of administrative experience or comparable experience Experience with a construction company preferred Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.) Experience working in Prolog and Salesforce preferred Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player Strong work ethic with a willingness to do what it takes to get the job done Detail oriented with the ability to recognize discrepancies Ability to work effectively in a team environment as well as independently Must thrive in a fast-paced work environment Demonstrated, excellent written and oral communication skills, including excellent phone etiquette Ability to maintain strict confidentiality at all times Ability to work and collaborate with a diverse group of people
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.