City of Coon Rapids, MN
Administrative Assistant II - Fire Programs
City of Coon Rapids, MN, Coon Rapids, Minnesota, United States
Salary :
$64,584.00 - $80,475.20 Annually Location :
Coon Rapids, MN Job Type:
Full time Job Number:
202500379 Department:
Fire Opening Date:
09/10/2025 Closing Date:
9/24/2025 4:30 PM Central
Summary of Position Are you a passionate, driven, and experienced administrative assistant who is looking to join an outstanding fire department?
Works under the general guidance and direction of the Fire Chief and Assistant Fire Chief to perform varied administrative support/receptionist duties and coordinates public fire/safety education programs throughout the City of Coon Rapids for the Fire Department.
The City of Coon Rapids employs a great team of people dedicated and service centered! Our mission revolves around the understanding that only together, we can provide outstanding leadership and services that strengthen our community. Serving our Citizens and local businesses is essential in our work. Our vision is to strengthen our community with a respectful, collaborative, and innovative employee culture that values employee growth, personal balance, and contagious enthusiasm. Our core values include dedication to essentials such as trust, teamwork, innovation and commitment to excellence! No doubt we have something great here! Hourly Hiring Range: $31.05 - $32.83 (depending upon qualifications)
Full Salary Range: $31.05 - $38.69 This is us! - Video link - click here to get to know us!
All applicants are required to submit a cover letter and resume to be considered. The City of Coon Rapids is proud to be an Equal Opportunity Employer
and actively seeks a diverse workforce that reflects the community we serve. The City welcomes, and encourages all qualified applicant to apply regardless of race (including traits associated with race, including but not limited to, hair texture and hair styles such as braids, locks and twists), color, creed, religion, familial status, sex (including pregnancy or related conditions, gender identity/expression, and sexual orientation), parental status, marital status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit based factors or any other basis protected by law.
Essential Duties and Responsibilities Essential duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position. Types correspondence, memoranda, forms, reports, and other documents. Serves as receptionist for the department by responding to public inquiries, in-person, electronically and by phone, concerning routing departmental information and policies. Responds to requests from public for program information or tours. Coordinates tours with office staff and at the fire stations. Maintains data for "Disabled/Impaired" program for Coon Rapids citizens and provides this information to dispatch. Provides effective, positive, professional, and respectful communication with other employees, supervisors, individuals from other organizations, and citizen customers. Assists the Fire Prevention Bureau with coordinating Safety Camp and Fire Prevention Week. Attendance during regularly scheduled work hours and outside regular hours, as necessary. Performs other related functions as apparent or delegated. Maintains departmental physical and electronic files. Proficiency in Microsoft products. Maintains first aid supply inventory for municipal buildings. Maintains spreadsheets to track annual firefighter vacation hours, sick leave, and uniform allowance. Assists with designing, implementing, and evaluating fire safety education programs at preschool, primary, and secondary grades for all schools within the city. Help to establish fire safety education programs for seniors, business, community, and local civic organizations throughout the city. Required Knowledge and Abilities To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Ability to work independently with self-motivation and effective time management. Ability to accurately perform clerical work with a high degree of accuracy, concentration, and judgment. Ability to communicate effectively in both written and spoken word. Willingness to attend school and seminars pertaining to fire prevention. Ability to compose, edit, and proofread by having knowledge of grammar, punctuation, spelling, and the mechanics of business letters and forms. Considerable knowledge of office practices, procedures, and general clerical functions. Handles confidential information appropriately. Ability to handle emergency and stressful situations. Knowledge of fire prevention activities. Typing skill of 60 wpm. Ability to make varied arithmetic computations and tabulations rapidly and accurately. Ability to organize and manage multiple tasks, work effectively under pressure, and completes work in a timely and accurate manner with minimal supervision. Ability to work cooperatively with city personnel, external vendors, and the public. Ability to perform duties with tact, diplomacy, and discretion. Must be detail oriented and follow through with tasks. Must have the ability to accept constructive criticism or discipline in a positive manner, initiating self-development to improve job performance. Must strive to promote a cooperative atmosphere in the department and exhibit a positive attitude. Qualifications and Other Information MINIMUM QUALIFICATIONS:
A combination of training and experience substantially equivalent to the following: High School diploma or equivalent, plus at least three (3) years of current, progressively responsible administrative support experience. Fluent in the full suite of Microsoft Office: PowerPoint, Excel, Word. Excellent grammar, spelling, punctuation, and vocabulary required. Typing skill of 60 words per minute, accurately. Experience working with the public.
PREFERRED QUALIFICATIONS:
Experience in municipal Fire Department setting utilizing (National Emergency Response Information System) NERIS.
PHYSICAL DEMANDS :
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires stooping, kneeling, crouching or crawling and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to blood borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).
EQUIPMENT/JOB LOCATION:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position will be located at the City Center. It will use common office supplies and equipment, and the noise level is typically quiet. Exposure to computer monitors in the office is typical. This position works closely with others.
CONDITIONS OF EMPLOYMENT:
Must comply with organizational and departmental policies. Must possess a valid driver's license. Must know and practice the city's mission, vision, and values. Must make workplace safety the top priority. Must contribute positively to a productive, inclusive, and respectful work environment.
For additional City benefit information please click the link below. 01
Do you meet the below minimum qualifications?A combination of training and experience substantially equivalent to the following: High School diploma or equivalent, plus at least three (3) years of current, progressively responsible administrative support experience. Fluent in the full suite of Microsoft Office: PowerPoint, Excel, Word. Excellent grammar, spelling, punctuation, and vocabulary required. Typing skill of 60 words per minute, accurately. Experience working with the public.
Yes No
02
Please detail the advanced work assignments you have been involved in using Excel, Power Point, and other Microsoft programs. 03
Do you have experience in municipal Fire Department setting utilizing NERIS (National Emergency Response Information System)?
Yes No
04
Do you have experience providing administrative support to a first responder organization?
Yes No
05
Are you eligible for veteran's preference points?The City of Coon Rapids operates under a point preference system, which awards points to qualified veterans to supplement their application. Ten points are granted to non-disabled veterans on open competitive examinations; 15 points are awarded if the veteran has a service connected compensable disability as certified by the U.S. Department of Veterans Affairs (USDVA).To qualify for preference for a competitive exam, you must have a passing score for the position and be a qualified veteran. Qualified veteran means a citizen of the United States or a resident alien separated from active duty under honorable conditions from any branch of the United States armed forces:1) after having served on active duty for 181 consecutive days; OR2) by reason of disability incurred while serving on active duty; OR3) who has met the minimum active duty required as defined by Code of Federal Regulations, Title 38, Section 3.12a; OR4) who has active military service certified under section 401, Public Law 85-202.Active military service must be certified by the United States Secretary of Defense as active military service and a discharge under honorable conditions must be issued by the Secretary. Veterans preference may be used by the surviving spouse of a deceased veteran and by the spouse of a disabled veteran who, because of the disability, is unable to qualify. You are ineligible to receive points if are were divorced from the veteran or were widowed and have remarried.Claims must be made on this application and documentation submitted within seven days of the application deadline for the position for which you are applying. The information you provide will be used to determine your eligibility for veteran's preference points. You are not required to supply this information, but we cannot award veteran's preference points without it. You must submit a copy of the "Member Copy 4" of your DD214 or other military documents to substantiate the service information requested. Additional preference is awarded to qualified disabled veterans. Disabled veterans must also supply a letter from the United States Department of Veterans Affairs. Spouses applying for preference must supply the "Member Copy 4" of the veteran's DD214 and the veteran's letter from the United States Department of Veterans Affairs or proof of death.Documentation must be within seven days of the application deadline. If your supporting documentation is not submitted within seven days of the application deadline, Veterans Preference Points will not be awarded.
No, I am not requesting Veterans Preference Points Yes, Honorably Discharged Veteran (attach the "Member Copy 4" of the DD214 or other documentation verifying service to substantiate the services information requested to this application) Yes, Honorably Discharged Disabled Veteran (attach the "Member Copy 4" of the DD214 or other documentation verifying service to substantiate the services information requested AND letter from USDVA verifying active duty disability to this application) Spouse of Honorably Discharged Disabled Veteran (attach the "Member Copy 4" of the veteran's DD214 or other documentation verifying service to substantiate the services information requested AND letter from USDVA verifying active duty disability to this application) Widow of Deceased Veteran (attach veteran's "Member Copy 4" of the DD214 or other documentation verifying service to substantiate the services information requested AND proof of death to this application) Widow of Deceased Disabled Veteran Who Was Disabled at Time of Death (attach the "Member Copy 4" of the veteran's DD214 (or other documentation verifying service to substantiate the services information requested, letter from USDVA verifying active duty disability, and proof of death to this application)
Required Question
$64,584.00 - $80,475.20 Annually Location :
Coon Rapids, MN Job Type:
Full time Job Number:
202500379 Department:
Fire Opening Date:
09/10/2025 Closing Date:
9/24/2025 4:30 PM Central
Summary of Position Are you a passionate, driven, and experienced administrative assistant who is looking to join an outstanding fire department?
Works under the general guidance and direction of the Fire Chief and Assistant Fire Chief to perform varied administrative support/receptionist duties and coordinates public fire/safety education programs throughout the City of Coon Rapids for the Fire Department.
The City of Coon Rapids employs a great team of people dedicated and service centered! Our mission revolves around the understanding that only together, we can provide outstanding leadership and services that strengthen our community. Serving our Citizens and local businesses is essential in our work. Our vision is to strengthen our community with a respectful, collaborative, and innovative employee culture that values employee growth, personal balance, and contagious enthusiasm. Our core values include dedication to essentials such as trust, teamwork, innovation and commitment to excellence! No doubt we have something great here! Hourly Hiring Range: $31.05 - $32.83 (depending upon qualifications)
Full Salary Range: $31.05 - $38.69 This is us! - Video link - click here to get to know us!
All applicants are required to submit a cover letter and resume to be considered. The City of Coon Rapids is proud to be an Equal Opportunity Employer
and actively seeks a diverse workforce that reflects the community we serve. The City welcomes, and encourages all qualified applicant to apply regardless of race (including traits associated with race, including but not limited to, hair texture and hair styles such as braids, locks and twists), color, creed, religion, familial status, sex (including pregnancy or related conditions, gender identity/expression, and sexual orientation), parental status, marital status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit based factors or any other basis protected by law.
Essential Duties and Responsibilities Essential duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position. Types correspondence, memoranda, forms, reports, and other documents. Serves as receptionist for the department by responding to public inquiries, in-person, electronically and by phone, concerning routing departmental information and policies. Responds to requests from public for program information or tours. Coordinates tours with office staff and at the fire stations. Maintains data for "Disabled/Impaired" program for Coon Rapids citizens and provides this information to dispatch. Provides effective, positive, professional, and respectful communication with other employees, supervisors, individuals from other organizations, and citizen customers. Assists the Fire Prevention Bureau with coordinating Safety Camp and Fire Prevention Week. Attendance during regularly scheduled work hours and outside regular hours, as necessary. Performs other related functions as apparent or delegated. Maintains departmental physical and electronic files. Proficiency in Microsoft products. Maintains first aid supply inventory for municipal buildings. Maintains spreadsheets to track annual firefighter vacation hours, sick leave, and uniform allowance. Assists with designing, implementing, and evaluating fire safety education programs at preschool, primary, and secondary grades for all schools within the city. Help to establish fire safety education programs for seniors, business, community, and local civic organizations throughout the city. Required Knowledge and Abilities To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Ability to work independently with self-motivation and effective time management. Ability to accurately perform clerical work with a high degree of accuracy, concentration, and judgment. Ability to communicate effectively in both written and spoken word. Willingness to attend school and seminars pertaining to fire prevention. Ability to compose, edit, and proofread by having knowledge of grammar, punctuation, spelling, and the mechanics of business letters and forms. Considerable knowledge of office practices, procedures, and general clerical functions. Handles confidential information appropriately. Ability to handle emergency and stressful situations. Knowledge of fire prevention activities. Typing skill of 60 wpm. Ability to make varied arithmetic computations and tabulations rapidly and accurately. Ability to organize and manage multiple tasks, work effectively under pressure, and completes work in a timely and accurate manner with minimal supervision. Ability to work cooperatively with city personnel, external vendors, and the public. Ability to perform duties with tact, diplomacy, and discretion. Must be detail oriented and follow through with tasks. Must have the ability to accept constructive criticism or discipline in a positive manner, initiating self-development to improve job performance. Must strive to promote a cooperative atmosphere in the department and exhibit a positive attitude. Qualifications and Other Information MINIMUM QUALIFICATIONS:
A combination of training and experience substantially equivalent to the following: High School diploma or equivalent, plus at least three (3) years of current, progressively responsible administrative support experience. Fluent in the full suite of Microsoft Office: PowerPoint, Excel, Word. Excellent grammar, spelling, punctuation, and vocabulary required. Typing skill of 60 words per minute, accurately. Experience working with the public.
PREFERRED QUALIFICATIONS:
Experience in municipal Fire Department setting utilizing (National Emergency Response Information System) NERIS.
PHYSICAL DEMANDS :
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires stooping, kneeling, crouching or crawling and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to blood borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).
EQUIPMENT/JOB LOCATION:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position will be located at the City Center. It will use common office supplies and equipment, and the noise level is typically quiet. Exposure to computer monitors in the office is typical. This position works closely with others.
CONDITIONS OF EMPLOYMENT:
Must comply with organizational and departmental policies. Must possess a valid driver's license. Must know and practice the city's mission, vision, and values. Must make workplace safety the top priority. Must contribute positively to a productive, inclusive, and respectful work environment.
For additional City benefit information please click the link below. 01
Do you meet the below minimum qualifications?A combination of training and experience substantially equivalent to the following: High School diploma or equivalent, plus at least three (3) years of current, progressively responsible administrative support experience. Fluent in the full suite of Microsoft Office: PowerPoint, Excel, Word. Excellent grammar, spelling, punctuation, and vocabulary required. Typing skill of 60 words per minute, accurately. Experience working with the public.
Yes No
02
Please detail the advanced work assignments you have been involved in using Excel, Power Point, and other Microsoft programs. 03
Do you have experience in municipal Fire Department setting utilizing NERIS (National Emergency Response Information System)?
Yes No
04
Do you have experience providing administrative support to a first responder organization?
Yes No
05
Are you eligible for veteran's preference points?The City of Coon Rapids operates under a point preference system, which awards points to qualified veterans to supplement their application. Ten points are granted to non-disabled veterans on open competitive examinations; 15 points are awarded if the veteran has a service connected compensable disability as certified by the U.S. Department of Veterans Affairs (USDVA).To qualify for preference for a competitive exam, you must have a passing score for the position and be a qualified veteran. Qualified veteran means a citizen of the United States or a resident alien separated from active duty under honorable conditions from any branch of the United States armed forces:1) after having served on active duty for 181 consecutive days; OR2) by reason of disability incurred while serving on active duty; OR3) who has met the minimum active duty required as defined by Code of Federal Regulations, Title 38, Section 3.12a; OR4) who has active military service certified under section 401, Public Law 85-202.Active military service must be certified by the United States Secretary of Defense as active military service and a discharge under honorable conditions must be issued by the Secretary. Veterans preference may be used by the surviving spouse of a deceased veteran and by the spouse of a disabled veteran who, because of the disability, is unable to qualify. You are ineligible to receive points if are were divorced from the veteran or were widowed and have remarried.Claims must be made on this application and documentation submitted within seven days of the application deadline for the position for which you are applying. The information you provide will be used to determine your eligibility for veteran's preference points. You are not required to supply this information, but we cannot award veteran's preference points without it. You must submit a copy of the "Member Copy 4" of your DD214 or other military documents to substantiate the service information requested. Additional preference is awarded to qualified disabled veterans. Disabled veterans must also supply a letter from the United States Department of Veterans Affairs. Spouses applying for preference must supply the "Member Copy 4" of the veteran's DD214 and the veteran's letter from the United States Department of Veterans Affairs or proof of death.Documentation must be within seven days of the application deadline. If your supporting documentation is not submitted within seven days of the application deadline, Veterans Preference Points will not be awarded.
No, I am not requesting Veterans Preference Points Yes, Honorably Discharged Veteran (attach the "Member Copy 4" of the DD214 or other documentation verifying service to substantiate the services information requested to this application) Yes, Honorably Discharged Disabled Veteran (attach the "Member Copy 4" of the DD214 or other documentation verifying service to substantiate the services information requested AND letter from USDVA verifying active duty disability to this application) Spouse of Honorably Discharged Disabled Veteran (attach the "Member Copy 4" of the veteran's DD214 or other documentation verifying service to substantiate the services information requested AND letter from USDVA verifying active duty disability to this application) Widow of Deceased Veteran (attach veteran's "Member Copy 4" of the DD214 or other documentation verifying service to substantiate the services information requested AND proof of death to this application) Widow of Deceased Disabled Veteran Who Was Disabled at Time of Death (attach the "Member Copy 4" of the veteran's DD214 (or other documentation verifying service to substantiate the services information requested, letter from USDVA verifying active duty disability, and proof of death to this application)
Required Question