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Parts Specialist
The Parts Specialist position at the City of Tucson's General Services Department coordinates the acquisition and distribution of automotive and heavy truck parts, materials, and services. Work is performed under the supervision of the Fleet Services Supervisor. This position does not supervise. Duties and responsibilities include: Purchasing, receiving, and distributing products through Enterprise Asset Management (EAM) systems and adhering to department reporting protocols for estimates, billing, and documentation purposes. Implementing stock rotation strategies to prevent item expiration and deterioration. Conducting daily inventory audits and ensuring inventory items are updated with accurate descriptions, part numbers, and pricing. Utilizing external vendor webpages to research special order and stock items and collaborating with vendors daily to obtain items. Receiving stock and non-stock special-order parts and supplies, utilizing a forklift and other applicable equipment as required to load or unload items. Distributing parts and supplies to internal customers and providing emergency delivery service as requested. Providing excellent customer service to internal and external customers and vendors when receiving, ordering, and distributing parts and supplies; providing resources and information as requested. Adhering to required productivity standards, ensuring all customers are serviced in a timely and efficient manner. Executing and following City of Tucson's policies and departmental operational procedures as pertaining to customer service. Reviewing upcoming purchase orders and contracts for required parts and supplies to provide feedback and comments to procurement division personnel regarding availability. Researching and gathering competitive quotes for parts and supplies from vendors to assist leadership with negotiations needed to secure best pricing and lead times. Updating contract details in asset management software and ensuring purchases meet City of Tucson's procurement and compliance requirements. Reconciling procurement card invoice purchases, entering labor charges, and other related data in relevant data systems. Reconciling procurement card invoice purchases and other related data in multiple Enterprise Resource Planning (ERP) systems and submitting to finance personnel. Optimizing productivity by maintaining the cleanliness of the interior and exterior of assigned vehicles, keeping workspaces organized, and inspecting the condition of tool inventory. Conducting safety inspections of fire extinguishers, exit lights, and eyewash stations in their work areas. Completing forklift and vehicle inspection checklists daily to ensure adherence to safety protocols and procedures. Performing all other duties and tasks as assigned. Working conditions may require early morning, late evenings, weekends, holidays, overtime, and on-call shifts. Often works under the following conditions: indoor and outdoor work with exposure to physical, ergonomic, or hazardous environments, which includes but is not limited to dirt, grime, chemical, loud noise, and unfavorable odors. All duties and responsibilities listed are subject to change. Minimum qualifications include: education of six (6) months post high school. Work experience of two (2) years of relevant work experience. Equivalency: any combination of relevant education and experience may be substituted on a year-for-year basis. Valid and unrestricted Arizona Class D Driver License Arizona Department of Transportation Motor Vehicle Division Preferred Qualifications: work experience in warehouse operations, quality control, and inventory, shipping and receiving. Automotive Service Excellence (ASE) certifications: P1. Medium/Heavy Truck Parts Specialist. P2. Auto Parts Specialist. Experience ordering automotive or heavy-duty parts.
The Parts Specialist position at the City of Tucson's General Services Department coordinates the acquisition and distribution of automotive and heavy truck parts, materials, and services. Work is performed under the supervision of the Fleet Services Supervisor. This position does not supervise. Duties and responsibilities include: Purchasing, receiving, and distributing products through Enterprise Asset Management (EAM) systems and adhering to department reporting protocols for estimates, billing, and documentation purposes. Implementing stock rotation strategies to prevent item expiration and deterioration. Conducting daily inventory audits and ensuring inventory items are updated with accurate descriptions, part numbers, and pricing. Utilizing external vendor webpages to research special order and stock items and collaborating with vendors daily to obtain items. Receiving stock and non-stock special-order parts and supplies, utilizing a forklift and other applicable equipment as required to load or unload items. Distributing parts and supplies to internal customers and providing emergency delivery service as requested. Providing excellent customer service to internal and external customers and vendors when receiving, ordering, and distributing parts and supplies; providing resources and information as requested. Adhering to required productivity standards, ensuring all customers are serviced in a timely and efficient manner. Executing and following City of Tucson's policies and departmental operational procedures as pertaining to customer service. Reviewing upcoming purchase orders and contracts for required parts and supplies to provide feedback and comments to procurement division personnel regarding availability. Researching and gathering competitive quotes for parts and supplies from vendors to assist leadership with negotiations needed to secure best pricing and lead times. Updating contract details in asset management software and ensuring purchases meet City of Tucson's procurement and compliance requirements. Reconciling procurement card invoice purchases, entering labor charges, and other related data in relevant data systems. Reconciling procurement card invoice purchases and other related data in multiple Enterprise Resource Planning (ERP) systems and submitting to finance personnel. Optimizing productivity by maintaining the cleanliness of the interior and exterior of assigned vehicles, keeping workspaces organized, and inspecting the condition of tool inventory. Conducting safety inspections of fire extinguishers, exit lights, and eyewash stations in their work areas. Completing forklift and vehicle inspection checklists daily to ensure adherence to safety protocols and procedures. Performing all other duties and tasks as assigned. Working conditions may require early morning, late evenings, weekends, holidays, overtime, and on-call shifts. Often works under the following conditions: indoor and outdoor work with exposure to physical, ergonomic, or hazardous environments, which includes but is not limited to dirt, grime, chemical, loud noise, and unfavorable odors. All duties and responsibilities listed are subject to change. Minimum qualifications include: education of six (6) months post high school. Work experience of two (2) years of relevant work experience. Equivalency: any combination of relevant education and experience may be substituted on a year-for-year basis. Valid and unrestricted Arizona Class D Driver License Arizona Department of Transportation Motor Vehicle Division Preferred Qualifications: work experience in warehouse operations, quality control, and inventory, shipping and receiving. Automotive Service Excellence (ASE) certifications: P1. Medium/Heavy Truck Parts Specialist. P2. Auto Parts Specialist. Experience ordering automotive or heavy-duty parts.