Fairplex
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Senior Administrative Assistant
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Fairplex 4 days ago Be among the first 25 applicants Join to apply for the
Senior Administrative Assistant
role at
Fairplex The Administrative Assistant provides high-level administrative support to the Director of Event Operations, serving as a trusted partner in managing day-to-day operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.
Principal Duties And Responsibilities
Manage and prioritize the Directors calendar, including scheduling meetings, coordinating logistics, and resolving conflicts Prepare, proofread, and format professional correspondence, reports, presentations, and internal communications Serve as a liaison between the Director and internal/external stakeholders, ensuring timely follow-up and clear communication Coordinate travel arrangements, expense reporting, and event planning Maintain confidential records and handle sensitive information with discretion Support departmental initiatives by tracking deadlines, preparing materials, and assisting with project coordination Monitor and respond to emails on behalf of the Director when appropriate Assist with onboarding, compliance documentation, and procedural updates as needed Provide backup support to other administrative staff during peak periods or absences Maintain the cyber key system Review, reconcile and process all invoices Create and process purchase orders Analyze the Operations Department annual budget and make recommendations to the Director of Event Operations Review the monthly general ledger and determine accuracy of accounts. When necessary, communicate with other departments to correct errors. Maintains accurate records of the Event Operations Department files and documents Review monthly labor reports from other departments to ensure accuracy. When necessary, communicate with other departments to correct errors. Order required office, uniforms, equipment and supplies Other assignments as directed
Skills, Knowledge And Abilities
Proven experience in executive-level administrative support (3+ years preferred) Strong written and verbal communication skills Proficiency in Microsoft Office Suite and document formatting tools Ability to manage multiple priorities with a high degree of professionalism and confidentiality Strong attention to detail and proactive problem-solving abilities Experience working in a structured, compliance-driven environment is a plus Composed and resourceful under pressure Collaborative and approachable demeanor Highly organized with a knack for anticipating needs Committed to upholding organizational standards and identity
Physical Requirements Of Job
Prolonged periods of sitting at a desk and working on a computer Occasional standing, walking, bending, and lifting up to 15 pounds Ability to operate standard office equipment (e.g., copier, scanner, telephone) Visual acuity to read and produce documents, spreadsheets, and presentations Manual dexterity for keyboarding and handling office supplies May occasionally need to move between departments or attend off-site meetings Ability to operate a golf cart safely and regularly as part of daily duties Must hold a valid drivers license and maintain eligibility to operate motorized vehicles on-site Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
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Senior Administrative Assistant
role at
Fairplex 4 days ago Be among the first 25 applicants Join to apply for the
Senior Administrative Assistant
role at
Fairplex The Administrative Assistant provides high-level administrative support to the Director of Event Operations, serving as a trusted partner in managing day-to-day operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.
Principal Duties And Responsibilities
Manage and prioritize the Directors calendar, including scheduling meetings, coordinating logistics, and resolving conflicts Prepare, proofread, and format professional correspondence, reports, presentations, and internal communications Serve as a liaison between the Director and internal/external stakeholders, ensuring timely follow-up and clear communication Coordinate travel arrangements, expense reporting, and event planning Maintain confidential records and handle sensitive information with discretion Support departmental initiatives by tracking deadlines, preparing materials, and assisting with project coordination Monitor and respond to emails on behalf of the Director when appropriate Assist with onboarding, compliance documentation, and procedural updates as needed Provide backup support to other administrative staff during peak periods or absences Maintain the cyber key system Review, reconcile and process all invoices Create and process purchase orders Analyze the Operations Department annual budget and make recommendations to the Director of Event Operations Review the monthly general ledger and determine accuracy of accounts. When necessary, communicate with other departments to correct errors. Maintains accurate records of the Event Operations Department files and documents Review monthly labor reports from other departments to ensure accuracy. When necessary, communicate with other departments to correct errors. Order required office, uniforms, equipment and supplies Other assignments as directed
Skills, Knowledge And Abilities
Proven experience in executive-level administrative support (3+ years preferred) Strong written and verbal communication skills Proficiency in Microsoft Office Suite and document formatting tools Ability to manage multiple priorities with a high degree of professionalism and confidentiality Strong attention to detail and proactive problem-solving abilities Experience working in a structured, compliance-driven environment is a plus Composed and resourceful under pressure Collaborative and approachable demeanor Highly organized with a knack for anticipating needs Committed to upholding organizational standards and identity
Physical Requirements Of Job
Prolonged periods of sitting at a desk and working on a computer Occasional standing, walking, bending, and lifting up to 15 pounds Ability to operate standard office equipment (e.g., copier, scanner, telephone) Visual acuity to read and produce documents, spreadsheets, and presentations Manual dexterity for keyboarding and handling office supplies May occasionally need to move between departments or attend off-site meetings Ability to operate a golf cart safely and regularly as part of daily duties Must hold a valid drivers license and maintain eligibility to operate motorized vehicles on-site Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Entertainment Providers Referrals increase your chances of interviewing at Fairplex by 2x Get notified about new Senior Administrative Assistant jobs in
Pomona, CA . Claremont, CA $60,000.00-$75,000.00 2 days ago Corona, CA $75,000.00-$80,000.00 2 weeks ago Riverside, CA $60,000.00-$84,000.00 3 weeks ago Corona, CA $70,000.00-$80,000.00 2 weeks ago Montebello, CA $6,225.16-$7,779.19 3 days ago Monrovia, CA $68,560.00-$80,000.00 3 weeks ago Arcadia, CA $68,560.00-$80,000.00 3 weeks ago Riverside, CA $75,000.00-$80,000.00 2 weeks ago Multi-Office Operations Manager Outpatient Oncology
Orange County, CA $119,200.00-$190,675.00 1 week ago Business Office Manager (Skilled Nursing Facility)
Corona, CA $70,000.00-$80,000.00 3 days ago Office Manager At Leading Orthodontics Practice
Anaheim, CA $44,000.00-$71,000.00 21 hours ago Executive Assistant to the Vice President of Development
Whittier, CA $60,000.00-$75,000.00 1 week ago Volunteer: Executive Assistant to Founder of Youth-Based Nonprofit in Compton
Pasadena, CA $68,640.00-$75,000.00 2 weeks ago Fullerton, CA $68,000.00-$72,000.00 2 weeks ago Manager, Pasadena Medical Office Building - Pasadena Medical Office Building Full Time 8 Hour Days (Exempt) (Non-Union)
Pasadena, CA $81,120.00-$133,010.00 3 months ago Brea, CA $99,550.00-$124,400.00 2 months ago Santa Ana, CA $135,000.00-$165,000.00 6 days ago Senior Manager, Program Management Office
Rosemead, CA $127,000.00-$178,500.00 2 days ago Tustin, CA $80,000.00-$110,000.00 3 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr