Maryland Staffing
Office Assistant
Location: Damascus, MD Schedule: 40 hours per week, Monday - Friday, 8:30 AM - 5:00 PM Job Description
Greet and screen incoming visitors in a professional manner and promptly notify appropriate person of visitor's arrival. Compose, prepare and proofread correspondence, office memos, reports, and monthly newsletter on computer and maintain confidentiality when required. Design and implement forms by applying knowledge of software applications for use within office and update as needed. Provide excellent service to residents, contractors, applicants, customers, and visitors. Create and maintain proper response letters for various incoming correspondences. Maintain files in an organized and accessible manner, including updating information, scanning cash receipts, and other key documents on a daily basis. Provide administrative support for property management office staff and maintenance to include research, compiling data, and preparation of summary reports. Maintain an organized office calendar and schedule meetings and appointments as needed. Data entry into Excel spreadsheets. Process site accounts receivables and payables and input in Yardi. Assist with data entry of work orders reporting, resident data/documents, and other property reports as assigned. Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls in a professional manner. Process incoming and outgoing mail on a daily basis by operating postage meter; receive and sign for packages. Operate standard office equipment efficiently to include multi-line telephone system, typewriter, computer with printer, photocopy machine, facsimile machine, and postage meter. Order, purchase, and maintain inventory of office and kitchen supplies for the office/property, including any vending machines on property. Perform other office assistant job-related duties as assigned. Experience
Minimum 1+ years prior administrative, clerical experience in an office setting required. Prior customer service or sales assistant experience preferred. Ability to collaborate effectively and interact with internal and external customers, residents, visitors, city/state representatives. Proficient on MS Word, Outlook, and some Excel skills required. Experience on Yardi Voyager or other housing industry software programs helpful or willing to be trained. Strong administrative, clerical skills, including reception, data entry, coordinating projects (mail, packages, assist with conference preparation, etc.), inventory of supplies, other clerical responsibilities that may be required. Strong math aptitude; knowledge of payables, receivables helpful. Bilingual (Spanish) helpful. Ability to read and comprehend instructions that may be needed for new tasks or additional responsibilities. Education
Some college preferred; minimum High School Diploma or GED Equivalent required. Training on MS Office suite preferred (Word, Excel, Outlook). Requirements
Strong oral and written communication skills. Excellent customer service skills to interact with all employees and all residents, external visitors, customers, vendors, contractors. Strong interpersonal communication skills. Excellent organizational and time management skills to meet required deadlines. Self-motivated; good initiative. Able to work independently as well as support a team when needed. Resourceful; good problem-solving skills. Proactive; eager to learn and take on new responsibilities. Excellent proofreading; accuracy in work assignments, data entry, projects. Business professional with excellent business judgment. Conifer Realty is a professional, service-oriented organization offering a competitive compensation package commensurate with experience, along with excellent benefits that include ongoing training and development, 13 holidays, 15 days paid time off, 401K with company match, medical, HSA, dependent care Flex account, dental, vision; company-paid life, short and long-term disability insurances; and a wellness program. The pay range for this position is $21.00 - $25.00 per hour. The actual compensation may vary depending on a wide range of factors, including experience, skills, qualifications, certifications, location, etc. This range does not include additional forms of compensation such as bonuses.
Location: Damascus, MD Schedule: 40 hours per week, Monday - Friday, 8:30 AM - 5:00 PM Job Description
Greet and screen incoming visitors in a professional manner and promptly notify appropriate person of visitor's arrival. Compose, prepare and proofread correspondence, office memos, reports, and monthly newsletter on computer and maintain confidentiality when required. Design and implement forms by applying knowledge of software applications for use within office and update as needed. Provide excellent service to residents, contractors, applicants, customers, and visitors. Create and maintain proper response letters for various incoming correspondences. Maintain files in an organized and accessible manner, including updating information, scanning cash receipts, and other key documents on a daily basis. Provide administrative support for property management office staff and maintenance to include research, compiling data, and preparation of summary reports. Maintain an organized office calendar and schedule meetings and appointments as needed. Data entry into Excel spreadsheets. Process site accounts receivables and payables and input in Yardi. Assist with data entry of work orders reporting, resident data/documents, and other property reports as assigned. Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls in a professional manner. Process incoming and outgoing mail on a daily basis by operating postage meter; receive and sign for packages. Operate standard office equipment efficiently to include multi-line telephone system, typewriter, computer with printer, photocopy machine, facsimile machine, and postage meter. Order, purchase, and maintain inventory of office and kitchen supplies for the office/property, including any vending machines on property. Perform other office assistant job-related duties as assigned. Experience
Minimum 1+ years prior administrative, clerical experience in an office setting required. Prior customer service or sales assistant experience preferred. Ability to collaborate effectively and interact with internal and external customers, residents, visitors, city/state representatives. Proficient on MS Word, Outlook, and some Excel skills required. Experience on Yardi Voyager or other housing industry software programs helpful or willing to be trained. Strong administrative, clerical skills, including reception, data entry, coordinating projects (mail, packages, assist with conference preparation, etc.), inventory of supplies, other clerical responsibilities that may be required. Strong math aptitude; knowledge of payables, receivables helpful. Bilingual (Spanish) helpful. Ability to read and comprehend instructions that may be needed for new tasks or additional responsibilities. Education
Some college preferred; minimum High School Diploma or GED Equivalent required. Training on MS Office suite preferred (Word, Excel, Outlook). Requirements
Strong oral and written communication skills. Excellent customer service skills to interact with all employees and all residents, external visitors, customers, vendors, contractors. Strong interpersonal communication skills. Excellent organizational and time management skills to meet required deadlines. Self-motivated; good initiative. Able to work independently as well as support a team when needed. Resourceful; good problem-solving skills. Proactive; eager to learn and take on new responsibilities. Excellent proofreading; accuracy in work assignments, data entry, projects. Business professional with excellent business judgment. Conifer Realty is a professional, service-oriented organization offering a competitive compensation package commensurate with experience, along with excellent benefits that include ongoing training and development, 13 holidays, 15 days paid time off, 401K with company match, medical, HSA, dependent care Flex account, dental, vision; company-paid life, short and long-term disability insurances; and a wellness program. The pay range for this position is $21.00 - $25.00 per hour. The actual compensation may vary depending on a wide range of factors, including experience, skills, qualifications, certifications, location, etc. This range does not include additional forms of compensation such as bonuses.