Office Manager

Are you an experienced Office Manager or Administrative professional? Do you have experience in the construction or property management industries? If so, this could be the opportunity you've been waiting for! Our client, a large HOA community in the Santa Barbara area, has an immediate need for a Office Administrator/Manager to join their team on a permanent, full-time basis. The Administrative Assistant will be the first point of contact for residents, vendors, and visitors, and will play a key role in maintaining smooth day-to-day office functions. The ideal candidate will have prior experience in a property management setting and be proficient with AppFolio property management software. General clerical tasks Answer, screen, and direct incoming calls and walk-ins Handle customer inquiries and complaints from senior resident/owners Organize appointments and meetings Maintain calendars and schedules Timely distribution and posting meeting minutes, financials, correspondence, etc Arrange and prepare presentations for Board packages Compile information and update databases for ongoing projects Scan incoming correspondence and payables to AppFolio Data & Document Management - Create, maintain, and update various office databases Time sensitive legal deadlines for posting documents Maintaining docs and files in Windows & AppFolio Ensure data security Interface with vendors, residents and employees Maintain office supplies Work with the IT department to resolve problems Work order support - Scheduling and assigning employees and follow-up as required Coordinate service dates with residents and vendors Facilitate community activities like parties, celebrations, and events Support of committees and manager Arch & Landscape applications and forms New Resident - update of forms and prep packages Compliance - Violation support with citations and notices Finance & Insurance - deliver and print reports Water Resources - invoice download and usage tracking Clubhouse - Calendaring and reservations for events and staff Newsletter - print, email and coordinate monthly distribution Social - Eblast for events, coordinate set up and breakdowns Qualifications: High school diploma or equivalent required Bachelor's degree or equivalent strongly preferred Excellent interpersonal skills Excellent written/verbal communication Experience in a property management environment is preferred. Proficiency with AppFolio property management software is preferred. Strong organizational and time management skills with the ability to multitask effectively. Proficient in Microsoft Office (Word, Excel, Outlook) and general office technology. To apply, please respond to this positing with a resume and a little about yourself.