Resonant Clinical Solutions
Job Description Summary
Job Summary:
Serves as the first point of contact for visitors and callers while providing administrative and human resources support to management and staff. This role handles confidential information, supports HR processes such as onboarding, benefits coordination, interview scheduling, and compliance tracking, and ensures smooth front desk and office operations.
Supervisory Responsibilities:
None
How will you make an impact & Requirement
Duties/Responsibilities: Manage front desk activities, including greeting visitors, answering calls, and maintaining a professional reception area. Provide administrative support to leadership and HR, including scheduling, document preparation, and internal communications. Assist with HR functions such as onboarding, maintaining employee records, benefits coordination, and compliance tracking. Supports the recruitment process by posting job openings and coordinating interview schedules in collaboration with hiring managers and the Talent Acquisition team. Support employee engagement initiatives and assist with planning site events. Maintain confidentiality and ensure adherence to company policies and procedures. Perform other duties as needed to support office and HR operations. Required Skills/Abilities:
Exceptional interpersonal and relationship building skills, with a high degree of tact and courtesy in dealing with others. Excellent communication skills, both verbal and written. Adept at developing and maintaining detailed administrative and procedural processes. Ability to manage sensitive, complex, confidential information. Strong computer skills; knowledgeable of Microsoft Office Suite Detail oriented, with good organizational skills and a high degree of accuracy Ability to multi-task, prioritize tasks to meet deadlines, manage time, problem solve, and work independently as well as part of a team are crucial High energy and eagerness to demonstrate personal initiative Professional appearance and presentation
Education and Experience Preferred:
Ability to manage multiple tasks, prioritize effectively, and maintain confidentiality. Strong organizational, communication, and interpersonal skills. Associate degree in Business Administration, Secretarial Science, or a related field (or equivalent combination of education and experience); a bachelor's degree in business, Liberal Arts, or a related discipline is preferred. Experience using HRIS systems is highly desirable. Prior experience in administrative support is desirable. Proficiency in office software and tools, including word processing, spreadsheets, and scheduling applications. Bilingual (English/Spanish) is a plus Physical Requirements:
Typically works in a standard office setting with adequate lighting, ventilation, and a normal range of temperature and noise levels. A consistent volume of work and deadlines may create routine pressure and require effective time management. Minimal physical effort is required. The role is primarily sedentary but may involve walking, standing, bending, reaching, and lifting or carrying items weighing up to 20 lbs.
Job Summary:
Serves as the first point of contact for visitors and callers while providing administrative and human resources support to management and staff. This role handles confidential information, supports HR processes such as onboarding, benefits coordination, interview scheduling, and compliance tracking, and ensures smooth front desk and office operations.
Supervisory Responsibilities:
None
How will you make an impact & Requirement
Duties/Responsibilities: Manage front desk activities, including greeting visitors, answering calls, and maintaining a professional reception area. Provide administrative support to leadership and HR, including scheduling, document preparation, and internal communications. Assist with HR functions such as onboarding, maintaining employee records, benefits coordination, and compliance tracking. Supports the recruitment process by posting job openings and coordinating interview schedules in collaboration with hiring managers and the Talent Acquisition team. Support employee engagement initiatives and assist with planning site events. Maintain confidentiality and ensure adherence to company policies and procedures. Perform other duties as needed to support office and HR operations. Required Skills/Abilities:
Exceptional interpersonal and relationship building skills, with a high degree of tact and courtesy in dealing with others. Excellent communication skills, both verbal and written. Adept at developing and maintaining detailed administrative and procedural processes. Ability to manage sensitive, complex, confidential information. Strong computer skills; knowledgeable of Microsoft Office Suite Detail oriented, with good organizational skills and a high degree of accuracy Ability to multi-task, prioritize tasks to meet deadlines, manage time, problem solve, and work independently as well as part of a team are crucial High energy and eagerness to demonstrate personal initiative Professional appearance and presentation
Education and Experience Preferred:
Ability to manage multiple tasks, prioritize effectively, and maintain confidentiality. Strong organizational, communication, and interpersonal skills. Associate degree in Business Administration, Secretarial Science, or a related field (or equivalent combination of education and experience); a bachelor's degree in business, Liberal Arts, or a related discipline is preferred. Experience using HRIS systems is highly desirable. Prior experience in administrative support is desirable. Proficiency in office software and tools, including word processing, spreadsheets, and scheduling applications. Bilingual (English/Spanish) is a plus Physical Requirements:
Typically works in a standard office setting with adequate lighting, ventilation, and a normal range of temperature and noise levels. A consistent volume of work and deadlines may create routine pressure and require effective time management. Minimal physical effort is required. The role is primarily sedentary but may involve walking, standing, bending, reaching, and lifting or carrying items weighing up to 20 lbs.