Resonant Clinical Solutions
Office/HR Coordinator
Resonant Clinical Solutions, Claremont, California, United States, 91711
Job Description Summary
Serves as the first point of contact for visitors and callers while providing administrative and human resources support to management and staff. This role handles confidential information, supports HR processes such as onboarding, benefits coordination, interview scheduling, and compliance tracking, and ensures smooth front desk and office operations.
How will you make an impact & Requirement
Duties/Responsibilities: Provide administrative support to leadership and HR, including scheduling, document preparation, and internal communications. Assist with HR functions such as onboarding, maintaining employee records, benefits coordination, and compliance tracking. Supports the recruitment process by posting job openings and coordinating interview schedules in collaboration with hiring managers and the Talent Acquisition team. Support employee engagement initiatives and assist with planning site events. Create and manage routing communication including digital announcements Act as a primary liaison for internal teams, external partners, and stakeholders, ensuring timely and professional communication. Support in various analytical special projects, especially involving budgets and preparations for senior management meetings Oversee and execute administrative programs, initiatives, and workflows aligned with departmental goals and business priorities. Perform other duties as needed to support office and HR operations Required Skills/Abilities:
Exceptional interpersonal and relationship building skills, with a high degree of tact and courtesy in dealing with others. Excellent communication skills, both verbal and written. Adept at developing and maintaining detailed administrative and procedural processes. Ability to manage sensitive, complex, confidential information. Strong computer skills; knowledgeable of Microsoft Office Suite Detail oriented, with good organizational skills and a high degree of accuracy Ability to multi-task, prioritize tasks to meet deadlines, manage time, problem solve, and work independently as well as part of a team are crucial Ability to maintain confidentiality and ensure adherence to company policies and procedures. High energy and eagerness to demonstrate personal initiative Professional appearance and presentation
Education and Experience Preferred:
Ability to manage multiple tasks, prioritize effectively, and maintain confidentiality. Strong organizational, communication, and interpersonal skills. Associate degree in Business Administration, Secretarial Science, or a related field (or equivalent combination of education and experience); a bachelor's degree in business, Liberal Arts, or a related discipline is preferred. Experience using HRIS systems is highly desirable. Prior experience in administrative support is desirable. Proficiency in office software and tools, including word processing, spreadsheets, and scheduling applications. Bilingual (English/Spanish) is a plus Physical Requirements:
Typically works in a standard office setting with adequate lighting, ventilation, and a normal range of temperature and noise levels. A consistent volume of work and deadlines may create routine pressure and require effective time management. Minimal physical effort is required. The role is primarily sedentary but may involve walking, standing, bending, reaching, and lifting or carrying items weighing up to 20 lbs. Pay rate: $20-$33 per hour, depending on experience. Benefits included:
Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Tuition reimbursement
We are an equal opportunity employer.
Serves as the first point of contact for visitors and callers while providing administrative and human resources support to management and staff. This role handles confidential information, supports HR processes such as onboarding, benefits coordination, interview scheduling, and compliance tracking, and ensures smooth front desk and office operations.
How will you make an impact & Requirement
Duties/Responsibilities: Provide administrative support to leadership and HR, including scheduling, document preparation, and internal communications. Assist with HR functions such as onboarding, maintaining employee records, benefits coordination, and compliance tracking. Supports the recruitment process by posting job openings and coordinating interview schedules in collaboration with hiring managers and the Talent Acquisition team. Support employee engagement initiatives and assist with planning site events. Create and manage routing communication including digital announcements Act as a primary liaison for internal teams, external partners, and stakeholders, ensuring timely and professional communication. Support in various analytical special projects, especially involving budgets and preparations for senior management meetings Oversee and execute administrative programs, initiatives, and workflows aligned with departmental goals and business priorities. Perform other duties as needed to support office and HR operations Required Skills/Abilities:
Exceptional interpersonal and relationship building skills, with a high degree of tact and courtesy in dealing with others. Excellent communication skills, both verbal and written. Adept at developing and maintaining detailed administrative and procedural processes. Ability to manage sensitive, complex, confidential information. Strong computer skills; knowledgeable of Microsoft Office Suite Detail oriented, with good organizational skills and a high degree of accuracy Ability to multi-task, prioritize tasks to meet deadlines, manage time, problem solve, and work independently as well as part of a team are crucial Ability to maintain confidentiality and ensure adherence to company policies and procedures. High energy and eagerness to demonstrate personal initiative Professional appearance and presentation
Education and Experience Preferred:
Ability to manage multiple tasks, prioritize effectively, and maintain confidentiality. Strong organizational, communication, and interpersonal skills. Associate degree in Business Administration, Secretarial Science, or a related field (or equivalent combination of education and experience); a bachelor's degree in business, Liberal Arts, or a related discipline is preferred. Experience using HRIS systems is highly desirable. Prior experience in administrative support is desirable. Proficiency in office software and tools, including word processing, spreadsheets, and scheduling applications. Bilingual (English/Spanish) is a plus Physical Requirements:
Typically works in a standard office setting with adequate lighting, ventilation, and a normal range of temperature and noise levels. A consistent volume of work and deadlines may create routine pressure and require effective time management. Minimal physical effort is required. The role is primarily sedentary but may involve walking, standing, bending, reaching, and lifting or carrying items weighing up to 20 lbs. Pay rate: $20-$33 per hour, depending on experience. Benefits included:
Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Tuition reimbursement
We are an equal opportunity employer.