Pacific Pros
Senior Administrative Assistant (Level IV)
Pacific Pros, Los Angeles, California, United States, 90079
Benefits:
Paid Holidays
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Pacific Pros is seeking
Administrative Assistant IV
for
Construction Projects
to be a representative for Los Angeles World Airport (LAWA). The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.
Work Location: LAWA has required the candidates be local for this position .
Region: Los Angeles, CA
Status: Full-time on-site
Opening: Spring 2025, Immediate
Overall
Duties Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
Essential Job Duties for this position
The duties for this position include, but are not limited to, the following:
Prepare written materials and correspondence. Manage calendars for project supervisors and inspection staff. Coordinate meetings, prepare agendas, and take meeting minutes. Copy and scan documents as needed. Maintain project logs and documentation. Handle phone calls, greet visitors, and assist them. Support communication with project supervisors and inspection staff for document control. Track financial documents for budgeting. Manage office duties and support inspection staff, including office supplies. Serve as a liaison between inspectors and project management/document control. Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. Organize filing systems from pre-construction to project close-out. Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. Hardware/Software Knowledge
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.). Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.). Required Qualifications
US Employment Authorization without needing sponsorship See Education/Training requirements Excellent written and oral communication skills A valid Driver's License and compliance with PACIFIC's Vehicle Policy 3+ References from Clients Minimum Years & Experience: 10 years or more experience as an administrative assistant Professional Experience Level/Other Qualifications
10 years or more experience as an administrative assistant Collaborate well with others and report directly to SCI & PCI inspectors. Write and communicate clearly. Provide accurate and timely reporting and suggest improvements. Strong organizational skills in a fast-paced environment. Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines Minimum
Education Level
Post-Secondary Education Registration/Certification
Planning and Scheduling Professional (PSP) certification is preferred. Element-Specific Requirements/Notes
May assume other duties as required/needed Maybe required to work various shifts as needed The candidate should pass the federal background check and LAWA Badge will be required LAWA has required the candidates be local for this position .
Compensation: $35.00 - $40.00 per hour
Pacific Pros is a privately-owned company specializing in construction engineering, inspection, support services and project management in public works, focusing on heavy civil construction, transportation, sea port and airport projects.
Administrative Assistant IV
for
Construction Projects
to be a representative for Los Angeles World Airport (LAWA). The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.
Work Location: LAWA has required the candidates be local for this position .
Region: Los Angeles, CA
Status: Full-time on-site
Opening: Spring 2025, Immediate
Overall
Duties Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
Essential Job Duties for this position
The duties for this position include, but are not limited to, the following:
Prepare written materials and correspondence. Manage calendars for project supervisors and inspection staff. Coordinate meetings, prepare agendas, and take meeting minutes. Copy and scan documents as needed. Maintain project logs and documentation. Handle phone calls, greet visitors, and assist them. Support communication with project supervisors and inspection staff for document control. Track financial documents for budgeting. Manage office duties and support inspection staff, including office supplies. Serve as a liaison between inspectors and project management/document control. Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. Organize filing systems from pre-construction to project close-out. Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. Hardware/Software Knowledge
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.). Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.). Required Qualifications
US Employment Authorization without needing sponsorship See Education/Training requirements Excellent written and oral communication skills A valid Driver's License and compliance with PACIFIC's Vehicle Policy 3+ References from Clients Minimum Years & Experience: 10 years or more experience as an administrative assistant Professional Experience Level/Other Qualifications
10 years or more experience as an administrative assistant Collaborate well with others and report directly to SCI & PCI inspectors. Write and communicate clearly. Provide accurate and timely reporting and suggest improvements. Strong organizational skills in a fast-paced environment. Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines Minimum
Education Level
Post-Secondary Education Registration/Certification
Planning and Scheduling Professional (PSP) certification is preferred. Element-Specific Requirements/Notes
May assume other duties as required/needed Maybe required to work various shifts as needed The candidate should pass the federal background check and LAWA Badge will be required LAWA has required the candidates be local for this position .
Compensation: $35.00 - $40.00 per hour
Pacific Pros is a privately-owned company specializing in construction engineering, inspection, support services and project management in public works, focusing on heavy civil construction, transportation, sea port and airport projects.