Louisiana Department of State Civil Service
Administrative Assistant 4
Louisiana Department of State Civil Service, Baton Rouge, Louisiana, us, 70873
Administrative Assistant 4
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5080072)
Apply
Administrative Assistant 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
419-212866-JAS
Department
DPS-Office of State Police
Opening Date
09/16/2025
Closing Date
9/23/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
The Operational Development Section consists of the Planning and Research Units. The Section functions as staff for Colonel Robert P. Hodges.
The Planning Unit is tasked with producing the Strategic Plan, Operational Plan, and the management of numerous federal grants. The Research Unit is responsible for the development of policy and procedure, legislative concerns, general research, and numerous special projects.
Another proud accomplishment of the Section is the ongoing process of updating and revising all departmental forms and documents. This project includes the removal of unnecessary forms and the updating of existing forms and documents as needed to comply with additional mandates and legislative actions. Many forms are being converted into an electronic format that will be accessible on the intranet, which will help to improve the efficiency of the department and allow for electronic storage and dissemination.
The Administrative Assistant 4 will provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.
An Ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Selected Preferred Competencies:
Acting Decisively: The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Solving Problems: The ability to discover solutions to problems.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .
Job Duties and Other Information
Job Duties:
-Acts as Administrative Assistant and aide to the Commander.
-Receives and screens all callers for Operational Development, Professional Standards, Compliance, and Public Affairs.
-Serves as liaison between supervisor and staff members.
*Reviews, sorts, and disseminates mail to the appropriate personnel within the section and independently responds to requests requiring the attention of the Commander.
-Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
-Coordinates the maintenance of the Commander's administrative, personnel, and general files.
-May type contracts, secure appropriate signatures, and track contracts through the approval process.
Position Specific Details :
This vacancy is located in the Operational Development Section in the Office of State Police, located in East Baton Rouge Parish.
Appointment Type: This posting may be used to fill a probational appointment, a job appointment, or a promotional appointment.
Compensation: This position pays an hourly rate ranging from $15.76 to $27.01.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Department of Public Safety
ATTN: Human Resources/Joel Sunsin
Fax: 225-922-0528
Joel.Sunsin2@LA.GOV
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.
1= I have no experience and/or am uncomfortable acting decisively
2= I have limited experience or require assistance to act decisively
3= I can act decisively
4= I can act decisively and help others improve their ability to act decisively
02
AD: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
06
CE: Explain your rating by providing specific and relevant examples in the box below.
07
To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
No
08
If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A.
09
Did you list ALL of your job experience and education on your application? If not, please add before submitting.
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5080072)
Apply
Administrative Assistant 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
419-212866-JAS
Department
DPS-Office of State Police
Opening Date
09/16/2025
Closing Date
9/23/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
The Operational Development Section consists of the Planning and Research Units. The Section functions as staff for Colonel Robert P. Hodges.
The Planning Unit is tasked with producing the Strategic Plan, Operational Plan, and the management of numerous federal grants. The Research Unit is responsible for the development of policy and procedure, legislative concerns, general research, and numerous special projects.
Another proud accomplishment of the Section is the ongoing process of updating and revising all departmental forms and documents. This project includes the removal of unnecessary forms and the updating of existing forms and documents as needed to comply with additional mandates and legislative actions. Many forms are being converted into an electronic format that will be accessible on the intranet, which will help to improve the efficiency of the department and allow for electronic storage and dissemination.
The Administrative Assistant 4 will provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.
An Ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Selected Preferred Competencies:
Acting Decisively: The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Solving Problems: The ability to discover solutions to problems.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .
Job Duties and Other Information
Job Duties:
-Acts as Administrative Assistant and aide to the Commander.
-Receives and screens all callers for Operational Development, Professional Standards, Compliance, and Public Affairs.
-Serves as liaison between supervisor and staff members.
*Reviews, sorts, and disseminates mail to the appropriate personnel within the section and independently responds to requests requiring the attention of the Commander.
-Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
-Coordinates the maintenance of the Commander's administrative, personnel, and general files.
-May type contracts, secure appropriate signatures, and track contracts through the approval process.
Position Specific Details :
This vacancy is located in the Operational Development Section in the Office of State Police, located in East Baton Rouge Parish.
Appointment Type: This posting may be used to fill a probational appointment, a job appointment, or a promotional appointment.
Compensation: This position pays an hourly rate ranging from $15.76 to $27.01.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Department of Public Safety
ATTN: Human Resources/Joel Sunsin
Fax: 225-922-0528
Joel.Sunsin2@LA.GOV
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.
1= I have no experience and/or am uncomfortable acting decisively
2= I have limited experience or require assistance to act decisively
3= I can act decisively
4= I can act decisively and help others improve their ability to act decisively
02
AD: Explain your rating by providing specific and relevant examples in the box below.
03
AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
1= I have no experience and/or am uncomfortable acting with ethics and integrity
2= I have limited experience or require assistance to act with ethics and integrity
3= I can act with ethics and integrity
4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
04
AEI: Explain your rating by providing specific and relevant examples in the box below.
05
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
06
CE: Explain your rating by providing specific and relevant examples in the box below.
07
To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?
Yes
No
08
If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A.
09
Did you list ALL of your job experience and education on your application? If not, please add before submitting.
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email