Ardsley School District
Office Assistant (Automated Systems)
Ardsley School District, Ardsley, New York, United States, 10502
Position Type:
Secretarial/Clerical/Office Assistant (Automated Systems)
Date Posted: 9/16/2025
Location: Central Office
Date Available: 10/01/2025
Closing Date: 10/30/2025
Ardsley School District is seeking a 12 month Office Assistant (Automated Systems) in the Central Office effective October 1, 2025.
GENERAL JOB DESCRIPTION: Front Desk Reception:
Serve as the first point of contact for visitors, staff, students and community members Greet and assist all visitors in a professional and courteous manner Answer and direct incoming phone calls, take messages and provide information as needed Monitor visitor sign-in procedures and ensure building security protocols are followed Mail Coordination:
Sort, distribute and process all incoming and outgoing district mail and packages Coordinate with postal and delivery services to ensure timely and accurate delivery District Registrar:
Manage student enrollment and withdrawal processes in accordance to district policies Maintain accurate student records and ensure compliance with FERPA and other confidentiality regulations Collaborate with schools to ensure proper transfer and documentation of student information Assist with residency verification and documentation Free and Reduced Meal Program:
Distribute, collect and review free and reduced meal applications Verify eligibility in accordance with federal and state guidelines Input and update student eligibility information in the student information system and/or nutrition system Prepare required reports and submit data to state and federal agencies as needed Human Resources/Civil Service:
Assist Human Resources with new employee packets, personnel files, background checks, filing Maintain accurate and confidential records Prepare, process and submit all required civil service forms, reports and applications Coordinate with Human Resources and Payroll to collect and verify necessary information for civil service reports Miscellaneous:
Assist the District Clerk with board appointment letters Assist with lane movement paperwork Other tasks as assigned
QUALIFICATIONS:
Must meet Civil Service requirements Experience working in a public school setting preferred Exceptional organizational and time management skills Excellent written and verbal communication High attention to detail and accuracy Knowledge of WinCap and eSchool Data a plus Willingness to learn new technology NYS Fingerprints required
SALARY:
In accordance with AOE contract
BENEFITS:
Comprehensive health, dental & vision offered at a low monthly premium
Date Posted: 9/16/2025
Location: Central Office
Date Available: 10/01/2025
Closing Date: 10/30/2025
Ardsley School District is seeking a 12 month Office Assistant (Automated Systems) in the Central Office effective October 1, 2025.
GENERAL JOB DESCRIPTION: Front Desk Reception:
Serve as the first point of contact for visitors, staff, students and community members Greet and assist all visitors in a professional and courteous manner Answer and direct incoming phone calls, take messages and provide information as needed Monitor visitor sign-in procedures and ensure building security protocols are followed Mail Coordination:
Sort, distribute and process all incoming and outgoing district mail and packages Coordinate with postal and delivery services to ensure timely and accurate delivery District Registrar:
Manage student enrollment and withdrawal processes in accordance to district policies Maintain accurate student records and ensure compliance with FERPA and other confidentiality regulations Collaborate with schools to ensure proper transfer and documentation of student information Assist with residency verification and documentation Free and Reduced Meal Program:
Distribute, collect and review free and reduced meal applications Verify eligibility in accordance with federal and state guidelines Input and update student eligibility information in the student information system and/or nutrition system Prepare required reports and submit data to state and federal agencies as needed Human Resources/Civil Service:
Assist Human Resources with new employee packets, personnel files, background checks, filing Maintain accurate and confidential records Prepare, process and submit all required civil service forms, reports and applications Coordinate with Human Resources and Payroll to collect and verify necessary information for civil service reports Miscellaneous:
Assist the District Clerk with board appointment letters Assist with lane movement paperwork Other tasks as assigned
QUALIFICATIONS:
Must meet Civil Service requirements Experience working in a public school setting preferred Exceptional organizational and time management skills Excellent written and verbal communication High attention to detail and accuracy Knowledge of WinCap and eSchool Data a plus Willingness to learn new technology NYS Fingerprints required
SALARY:
In accordance with AOE contract
BENEFITS:
Comprehensive health, dental & vision offered at a low monthly premium