Administrative Assistant to the Principal - Curtis

Title: Administrative Assistant to the Principal Reports to: Principal Position Summary: The Administrative Assistant to the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school. Key Duties & Responsibilities: • Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents; • Create and send various school communications including written, verbal or phone system related messaging; • Monitors all visitors entering the building and oversees the security of the building entrance; • Work with office/building vendors as well as assist and work with other internal and external members; • Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc; • Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs; • Maintain the building telephone, master clock, and bell systems to include updating telephone extensions/phone settings and time changes where applicable; • Maintain purchase order system and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc; • Receives new student registration documents and verifies all are completed including the proof of residency; • Maintains financial records of department budgets; • Participates in the preparation of annual school budget; • Process and reconcile certain school budget accounts; • Assist new hires with getting acclimated and orientated to the school building; • Oversee completion and processing of accident reports and compensation forms; • Collect and process state-required CORI forms for staff, parents, and volunteers; • Process building payroll and staff attendance via AESOP; • Enter data and run reports using school information system; • Responsible for handling school mailings regarding activities, reports, etc; preparing documents for posting to school website; • Record keeping and filing of various documentation for the school; • Assist in organizing state required mandatory testing materials from receipt to shipment and sends results; • Compile and submit mandatory reporting; • Assist PTO and SERF members with grant applications; • Organize end of year promotion and award ceremonies; • Perform other school-related duties as assigned by the Principal or designee.