Administrative Assistant to the Principal - Nixon

Administrative Assistant to the Principal - Nixon Reports to: Principal The Administrative Assistant the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school. • Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents; • Create and send various school communications including written, verbal or phone system related messaging; • Work with office/building vendors as well as assist and work with other internal and external members; • Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc; • Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs; • Maintain purchase order system using Filemaker Pro and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc; • Process and reconcile certain school budget accounts; • Assist new hires with getting acclimated and orientated to the school building; • Oversee completion and processing of accident reports and compensation forms; • Collect and process state-required CORI forms for staff, parents, and volunteers; • Process building payroll and staff attendance via AESOP/fFRONTLINE; • Enter data and run reports using school information system; Strong technology skills (Aspen, Frontline, Google, Munis). Strong knowledge of ordering and budgets. • Responsible for handling school mailings regarding activities, reports, etc; • Record keeping and filing of various documentation for the school; • Assist in organizing state required mandatory testing materials from receipt to shipment and sends results; • Compile and submit mandatory reporting; • Assist CPO and SERF members with grant applications; • Perform other school-related duties as assigned by the Principal. Schedule: 10 month employee (1.0 FTE)