PrideStaff
Position Title:
Administrative Specialist
PrideStaff is looking for an Administrative Specialist for one of out clients in the Fort Myers Metro area.
TheAdministrative Specialist will provide essential administrative, operational, and coordination support to the Executive Leadership and various departments, ensuring efficient office operations. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities. This is a Temporary Assignment to cover while Associate is on leave.
Pay Rate : $25/hr. Experience:
2-4 years Hours:
Mon - Fri (Part time while being trained then Full time for three months) Location:
Fort Myers, Florida
Administrative Specialist Key Responsibilities: Manage Executive Leadership's schedules, appointments, and travel. Act as the primary point of contact for incoming calls, directing inquiries and coordinating service calls. Draft and distribute professional correspondence, including emails, memos, letters, and reports. Maintain highly organized electronic and physical filing systems for critical documents. Prepare reports, presentations, and meeting materials. Oversee office supply procurement and inventory. Manage day-to-day operations across multiple office locations, requiring coordination and occasional travel. Administer company vehicle fleet, including maintenance scheduling and safety adherence. Ensure conference rooms are prepared and maintained for meetings. Assist in planning and executing company events and employee functions. Coordinate mail distribution, package deliveries, and shipping logistics. Perform basic financial tasks, including budget tracking, accounts payable/receivable, and reconciliation. Prepare and reconcile detailed expense reports. Support invoice processing and maintain accurate financial records. Provide HR support for new hire orientation, offboarding, and interview scheduling. Assist in maintaining accurate compliance-related documentation and reports. Monitor and ensure adherence to office safety protocols, legal, and regulatory requirements. Identify and recommend cost-saving measures and operational process enhancements. Assist in reviewing and managing vendor contracts for office-related services. Support construction or renovation projects, ensuring compliance with health, safety, and operational standards. Oversee the secure disposal of company property and sensitive materials. Strictly adhere to HIPAA and Information Security Policies. Perform all other duties as assigned. Skills and Abilities:
Exceptional organizational skills, ability to manage multiple tasks, prioritize workload, and maintain detailed records. Foundational knowledge of finance and accounting principles, including budget tracking, invoicing, and expense reconciliation. Strong customer service orientation with a professional and welcoming demeanor. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Outstanding verbal and written communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Exceptional attention to detail and accuracy. Superior time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving capabilities. Demonstrated ability to prioritize tasks and delegate when appropriate. Unwavering commitment to integrity, professionalism, and confidentiality. Education:
High school diploma or GED with relevant administrative work experience is required. An Associate's or Bachelor's degree in Business Administration or a related field is preferred. Experience:
2-4 years of progressive administrative experience in an office setting, with demonstrated support for executives, managers, and/or multiple departments.
Compensation / Pay Rate (Up to): $25.00 - $25.00 Per Hour
Administrative Specialist
PrideStaff is looking for an Administrative Specialist for one of out clients in the Fort Myers Metro area.
TheAdministrative Specialist will provide essential administrative, operational, and coordination support to the Executive Leadership and various departments, ensuring efficient office operations. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities. This is a Temporary Assignment to cover while Associate is on leave.
Pay Rate : $25/hr. Experience:
2-4 years Hours:
Mon - Fri (Part time while being trained then Full time for three months) Location:
Fort Myers, Florida
Administrative Specialist Key Responsibilities: Manage Executive Leadership's schedules, appointments, and travel. Act as the primary point of contact for incoming calls, directing inquiries and coordinating service calls. Draft and distribute professional correspondence, including emails, memos, letters, and reports. Maintain highly organized electronic and physical filing systems for critical documents. Prepare reports, presentations, and meeting materials. Oversee office supply procurement and inventory. Manage day-to-day operations across multiple office locations, requiring coordination and occasional travel. Administer company vehicle fleet, including maintenance scheduling and safety adherence. Ensure conference rooms are prepared and maintained for meetings. Assist in planning and executing company events and employee functions. Coordinate mail distribution, package deliveries, and shipping logistics. Perform basic financial tasks, including budget tracking, accounts payable/receivable, and reconciliation. Prepare and reconcile detailed expense reports. Support invoice processing and maintain accurate financial records. Provide HR support for new hire orientation, offboarding, and interview scheduling. Assist in maintaining accurate compliance-related documentation and reports. Monitor and ensure adherence to office safety protocols, legal, and regulatory requirements. Identify and recommend cost-saving measures and operational process enhancements. Assist in reviewing and managing vendor contracts for office-related services. Support construction or renovation projects, ensuring compliance with health, safety, and operational standards. Oversee the secure disposal of company property and sensitive materials. Strictly adhere to HIPAA and Information Security Policies. Perform all other duties as assigned. Skills and Abilities:
Exceptional organizational skills, ability to manage multiple tasks, prioritize workload, and maintain detailed records. Foundational knowledge of finance and accounting principles, including budget tracking, invoicing, and expense reconciliation. Strong customer service orientation with a professional and welcoming demeanor. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Outstanding verbal and written communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Exceptional attention to detail and accuracy. Superior time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving capabilities. Demonstrated ability to prioritize tasks and delegate when appropriate. Unwavering commitment to integrity, professionalism, and confidentiality. Education:
High school diploma or GED with relevant administrative work experience is required. An Associate's or Bachelor's degree in Business Administration or a related field is preferred. Experience:
2-4 years of progressive administrative experience in an office setting, with demonstrated support for executives, managers, and/or multiple departments.
Compensation / Pay Rate (Up to): $25.00 - $25.00 Per Hour